BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
                                                                     BOARD MEETING MINUTES
                                                                           JUNE 2, 2008


Board Members Present:  Paul Pontrelli, Steve Rubin, Daniella Morris, Vince Knight, Abe Piasek.& Mike Zaremba

Board Members Not Present:   Michael Docks and Dominic Potenzini
 
Also Present: Paul Valyo, Community Management & Construction, Inc.

Mr. Rubin opened the June 2008 Board Meeting at 8 pm and welcomed all Board Members and homeowner members in attendance.

MINUTES - The May 5, 2008 Board Meeting Minutes were reviewed by the Board. A motion was made to approve the Minutes with the correction of Michael Docks and Mike Zaremba not present at the meeting. The Board unanimously approved the Minutes with this correction.

SECURITY - Bill Patraglia presented the Board with certain contract deputy reports for the month of May. Mr. Patraglia talked with several contract deputies recently and they were continuing to issue tickets for traffic violations. Mr. Zaremba talked about a BB-Gun incident that occurred on May 28th where he had problems getting in touch with the contract deputy.

WEBSITE - Ginny DeMattei was not in attendance. Nothing to report.

BAY WINDS BOARD OF DIRECTORS - Ken Ristau told the Board the consulting company, Entrix, was in the process of completing the second water level monitoring report to be furnished to the South Florida Water Management District.  The lake and Hillsboro Canal water level readings were still coming in good. The water level reporting should be complete the end of June and the Water Use Permit should then be issued by the South Florida Water Management District.

BEAUTIFICATION COMMITTEE - Fran Neiman stated there was nothing new to report at this time. There was discussion regarding a Majool Palm at the new entrance that has died and needs to be replaced.

WEST BOCA COMMUNITY COUNCIL - Nic Rongione was not in attendance. Mr. Rubin stated there is no new news regarding the extension of University Drive.

SECURITY GUARD TO PATROL POOL AREAS FOR SUMMER MONTHS - Mr. Rubin told the Board the approval of a summer security guard with a budget amount not to exceed $12,000 was approved at the May Board Meeting.


He stated there was no vote taken by email. Mr. Rubin stated the proposed golf cart to be used for traveling from the Town Hall pool to the satellite pool is not feasible due to not having a place to store and charge the cart and the possibility of vandalism to the cart. An agreement was made with Arrow Security to furnish a marked vehicle for the security guard to travel between the two pools. The total cost for the guard and the vehicle will come under the $12,000 approved budget. It was agreed by the Board to start the security guard at 11am and end at 6pm, seven days per week. The security guard service will begin June 6th and end August 22nd.

Mr. Rubin suggested changing the contract20deputy hours during the week days from 3pm to 11pm to 6pm to 2 am. It was agreed by the Board to make this change to the contract deputies schedule for the three summer months. At September 1st, the deputies will go back to the regular schedule of 3pm to 11pm on the week days.

MANAGEMENT REPORT - Mr. Valyo stated there have been minor vandalism problems at both pool areas recently. No other problems to report. Winter annuals have been removed and the summer annual will be installed when rainy season starts. Mr. Valyo suggested each Neighborhood Committee choose the summer annuals they would like installed at their Neighborhood entrance. Mr. Valyo also stated that tree trimming will begin soon.

RE-LANDSCAPING/RENOVATING NEIGHBORHOOD ENTRANCES - A Committee was formed to review the re-landscaping needs for each Neighborhood entrance and to prepare a re-landscape budget for each Neighborhood. The recommendations of the Committee were included in the agenda package for the Board to review. Fran Neiman and Ken Ristau explained the Committee recommendations and what they were based on. The square footage of the landscaped area was used to arrive at a budget figure for each Neighborhood. The Board changed some of the Committee’s recommendations. Each Neighborhood Committee will plan, budget and have installed the re-landscaping at their Neighborhood entrance. This work will not be done by the Beautification Committee. Mike Zaremba made a motion to adopt the Committee’s recommendations with the changes discussed by the Board. Paul Pontrelli seconded the motion. The motion was unanimously approved. The amended and approved document is attached to these Minutes and will be filed in the official Minutes Binder with these Minutes.

Mr. Zaremba made a motion to approve the $4,500 budget amount to begin the re-landscaping of the Waters Edge Enclave entrance. The motion was seconded by Vince Knight and unanimously approved.

Mr. Pontrelli made a motion to approve $8,000 to update the Waterways entrance hard-scape and $8,000 budget amount to begin the re-landscaping of the Waterways entrance. The motion was seconded by Mr. Rubin and unanimously approved.

CAPITAL IMPROVEMENT ITEMS - Lighting of the Town Hall secondary parking lot was postponed last Board meeting until Mr. Valyo could meet with FPL to discuss adding two lights to the existing Shorewind Drive lighting contract.  FPL cannot install the parking lot lights as requested. Mr. Valyo suggested contracting with WJT Electric, Inc. to install two -250 watt high pressure sodium light fixtures on 16 foot poles, 12 foot above grade.

A motion was made by Paul Pontrelli to have WJT Electric, Inc. install two - 250 watt high pressure sodium light fixtures twelve feet above grade on the east side of the Town Hall overflow parking lot for the sum of $5,945. The motion was seconded by Abe Piesak and unanimously approved by the Board.

Town Hall pool heating was discussed. This item was on the Capital Improvement “wish listD.
The pool heating would cost between $15,000 - $17,000 for three heaters plus the electric needed to operate the heaters. The Board did not wish to approve this proposed improvement at this time.

ABATEMENT MAINTENANCE AT 22201 COLLINGTON DRIVE - Mr. Valyo stated the property owner has paid their delinquent maintenance assessments but has not maintained the property to the association standards. Mr. Valyo told the Board that an abatement letter had been sent to the property owner and the time to correct the maintenance violations had expired. A motion was made by Paul Pontrelli to perform the following maintenance on the property: Clean all exterior concrete surfaces; weed and mulch plant beds; perform al required lawn and landscape maintenance and remove dead palm fronds. Mrs. Morris seconded the motion and it was approved 4 to 1 with Mr. Zaremba not in favor.

VIDEO INFORMATION CHANNEL - This subject was postponed again.

PLANTS INSTALLED BEHIND NEW ENTRANCE WALLS - Mr. Piasek made a motion to install plants behind the three new entrance walls to soften the concrete block wall from view from homes in Baybuy, Monterey Bay and Heritage Square. Mr. Zaremba seconded the motion
The motion did not pass. For the motion - Mr. Zaremba, Mr. Piesak and Mr. Knight. Against the motion - Mr. Rubin, Mrs. Morris and Paul Pontrelli.

FINANCIAL - The Board reviewed the Account Balance Report as of May 28, 2008. The Board then reviewed the Delinquency Report as of May 27, 2008. The Board20then reviewed the April 2008 Balance Sheet and Income and Expense Report. Mr. Valyo stated the association is in good financial shape except for the large amount of delinquent assessments.

OLD BUSINESS - None

NEW BUSINESS - It was discussed and decided to furnish the new summer security guards keys for the pool gates. The keys must be returned after the summer contract expires.

The Board Meeting was adjourned at 9:20 pm.

Minutes Approved By:


____________________________________        __________________________
Daniella Morris                        Date

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