Board Members Present:  Paul Pontrelli, Steve Rubin, Jose Gutman, Vince Knight, Ginny DeMattei                                               & Eric Marcus.

 

Board Members Not Present:  Michael Docks and Domenic Potenzini

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Rubin opened the July 6, 2009 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES  – The June 1, 2009 Board Meeting Minutes were reviewed by the Board.  A motion was made by Mr. Pontrelli to approve the Minutes as written. The motion was seconded by Mr. Marcus and unanimously approved by the Board.

 

SECURITY – Bill Petraglia gave a June 2009 Security Report. Mr. Petraglia reviewed the highlights of the June 2009 Deputy reports with the Board. Mr. Petraglia reported there were no major incidents or problems to report.  There were three arrests made by the Deputies for various incidents in June. It was noted the summer pool security has started. Mr. Petraglia spoke to the pool security officer who stated there have only been a few incidents so far - teenagers were throwing pool furniture in the pools. Mr. Petraglia mentioned that Sunday is the day that is not patrolled by the off-duty Deputies due to budget constraints. A revolving off-day for Deputy patrol may be discussed by the Board after the summer. Mr. Rubin told Mr. Petraglia he visited the Town Hall pool this past week and found the pool security guard talking very loudly on his cell phone conducting security company business. Mr. Rubin asked Mr. Petraglia to see that the pool security guard move around more from pool to pool and to set up a meeting with the owner of the security company to discuss these issues.

WEBSITE – Mrs. DeMattei reported everything is good and there was nothing new to report. Mrs. DeMattei stated there has not been a message posted to the message board since December 2008 and Email messages have also slowed down.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board the Bay Winds Water Use Permit was finally issued by the  SFWMD Governing Board at a meeting on June 11th in Naples, Florida.

BEAUTIFICATION COMMITTEE – Joann Petraglia told the Board all of the summer annuals are now installed and the 12 Lagustrum trees have been installed at the main entrance. Mrs. Petraglia mentioned the Lagustrum trees were installed smaller than she expected. Mrs. Petraglia also stated there were some plant beds that require some plant replacements. Mr. Valyo stated these replacements will be installed soon.

WEST BOCA COMMUNITY COUNCIL – Nick Rongione was not in attendance. Mr. Pontrelli informed the Board the county received their water use permit from the SFWMD and will now begin completion of the golf course at the west Boca community park and July 11th is the final day to file any objections regarding abandoning plans to extend University Drive west of Boca Winds. Mr. Pontrelli did not expect any objections to be made. The next WBCC general meeting is in September, taking the summer off. The Council is planning a 30-year celebration on November 7, 2009 at the west Boca community amphitheater.

 

SOCIAL COMMITTEE - Mr. Rubin informed the Board the Social Committee met tonight before the Board Meeting to discuss the usage of Town Hall and possibly in time to discuss some social activities for the Boca Winds residents. Bill Petrgalia was elected the Chairperson. The Committee will meet again on July 13th. There are five Neighborhoods represented on the Social Committee. The Committee will formulate some guidelines and ideas and will present them to the Board for review and possible implementation.

 

MANAGEMENT REPORT – Mr. Valyo told the Board there were 199 violation letters sent in June. There were no problems to report at this time. The Town Hall pool has been very quiet partly due to the very rainy summer so far. Financial Reports will be discussed later in the meeting. Grounds - sod and plant replacements will be done this week. Shrubs were recently fertilized with 7-1-7 Lesco slow release fertilizer. Nothing else to report.

 

12099 ROCKWELL WAY - Mr. Rubin told the Board there was a letter from the association attorney to the mortgage holder of the property at 12099 Rockwell Way basically informing the mortgage holder their asset was deteriorating rapidly and the association is requesting maintenance be performed as soon as possible. There has been no response to this letter to date.

 

22208 COLLINGTON DRIVE - Mr. Valyo explained to the Board he is receiving numerous complaints regarding this property. The Board has previously authorized landscape maintenance for this property and to add chlorine to the pool but nothing else. Mr. Valyo is suggesting that the Board clean the very dirty roof since it has not been cleaned in over five years. Mr. Valyo received a proposal for $200 for cleaning the roof, sidewalk and driveway. The neighbors are also complaining about the pool not being maintained - the pool water is green, stagnant and a possible mosquito breeding area. Mr. Valyo informed the Board there is a $170,000 mortgage on the property and the owner is very delinquent with the Boca Winds maintenance assessments.

 

After a lengthy Board discussion regarding association liability or responsibility with cleaning the roof Mr. Rubin made a motion to have the roof cleaned at 22208 Collington Drive and charge the cost to the owner's assessment account. Mr. Pontrelli seconded the motion. The motion passed 5 votes in favor with 1 abstention..

 

The votes were tallied as follows:

 

In Favor:          Mr. Rubin, Mr. Marcus, Mr. Pontrelli, Mr. Gutman and Mrs. DeMattei

 

Abstaining:        Mr. Knight

 

Mr. Valyo then asked the Board about cleaning-up the pool. After more Board discussion Mr. Gutman made a motion to pump out the water in the swimming pool, clean the pool and re-fill with clean water and add chlorine to the pool on a weekly basis. Mr. Marcus seconded the motion and it was unanimously approved.

 

EUCALYPTUS TREE REMOVAL - A Baybury property owner near Town Hall is again requesting a tall eucalyptus tree be removed that is on Boca Winds property but near his property. The owner is afraid the tree may fall in a storm and damage his house. Mr. Pontrelli made a motion to allow the owner to remove the tree and grind the stump at his own expense. The motion was seconded by Mrs. DeMattei. The motion passed 5 votes in favor with 1 abstention.

 

The votes were tallied as follows:

 

In Favor:          Mr. Rubin, Mr. Pontrelli, Mr. Gutman, Mr. Knight and Mrs. DeMattei

 

Abstaining:        Mr. Marcus

 

DRAINAGE REPAIR BEHIND 12840 MILL CIRCLE - Mr. Valyo introduced Lorraine Kennedy from Regency Place to the Board. Mr. Valyo explained there is a bad drainage problem behind her house which backs-up to a four foot high common area landscape berm along Shorewind Drive. The landscape berm does not allow storm water to drain to Shorewind Drive. There is a storm drain approximately 100 feet away from her property but the storm water no longer drains to this catch basin. Mr. Valyo furnished the Board with a proposal for $2,350 to install approximately 100 feet of new 6inch drain pipe with 2 new yard drains. Mrs. Kennedy talked to the Board and explained how bad the standing water problem is behind her property with the lack of proper drainage. Mr. Valyo mentioned part of the problem is from Ficus tree roots not allowing the drainage to flow properly to the existing yard drain. Mrs. Kennedy mentioned installing a retaining wall on her property to control the drainage from accumulating on her property. After Board discussion Mrs. Knight made a motion to perform the proposed drainage repair for a total not exceed $2,500. The motion was seconded by Mrs. DeMattei and unanimously approved. Mr. Valyo stated he is not a civil engineer but believes this proposed drainage repair will work but it is not guaranteed.

FINANCIAL – The Board reviewed the Accounts Balance Report as of July 1, 2009. Mr. Valyo informed the Board the Association is in OK financial condition but cash-flow is not too good at the end of each quarter due to delinquent assessments. The Board then reviewed the Delinquency Report as of June 30, 2009. The Board Members had some questions regarding certain delinquent accounts.  

 

Mr. Valyo discussed three properties for possible association foreclosure. Mr. Valyo did not request or suggest the association foreclose on two of the three properties because of large mortgages but wanted the Board to consider association foreclosure on the Dorothy Jack property. Mr. Valyo told the Board the Jack property is not in mortgage foreclosure, the existing mortgage is $170,000 and the property is in deplorable condition.

After Board discussion it was decided not to begin association foreclosure on any of the three properties including the Jack property.

 

The Board then reviewed the May 2009 Balance Sheet and Income and Expense Report. Mr. Valyo informed the Board the Association is under budget through May 2009.

 

FIRST SOUTHERN BANK - Mr. Valyo informed the Board that Bay Winds and Ashley Park have decided to switch banks from Bank Atlantic to First Southern Bank for Operating Account funds. These associations switched to First Southern Bank because of substantial savings with bank fees and with costs for assessment coupons.

 

First Southern Bank proposes for Boca Winds to pay for the annual assessment coupons with postage and to waive all bank fees for the remainder of the year. Mr. Valyo estimated this savings to be approximately $ 2,000 for this year. Mr. DeMattei expressed her feelings to the Board - as a former employee of First Southern Bank. Mrs. DeMattei stated First Southern Bank is trying to gather deposits and is currently offering attractive fees and incentives for associations to switch to their bank but First Southern Bank will eventually raise their fees and not be as attractive as their current offers.

 

Mr. Valyo stated he met with Bank Atlantic in an effort to have them waive or lower their bank fees but did not receive a response for 9 weeks. They finally just responded with waiving their bank fees.

 

Mr. Marcus made a motion to switch banks from Bank Atlantic to First Southern Bank starting at the third quarter of 2009. Mr. Gutman seconded the motion and the motion was unanimously approved by the Board. Mr. Rubin asked Mr. Valyo to ask First Southern to waive any bank fees until at least through the first quarter of 2010.

 

OLD BUSINESS – None

 

NEW BUSINESS – None

 

The Board Meeting was adjourned at 8:43pm.

 

Minutes Approved By:

 

 

__________________________________________          ____________________________

Ginny DeMattei                                                                        Date