BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
JULY 11, 2011
Board Members Present: Fran Neiman, Paul Pontrelli, Charlene Maville, Linda Giannini, Ginny
DeMattei, Michael Docks & Dominic Potenzini
Board Members Not Present: Vincent Knight (Barbara Rongione was representing the Regency Place
Neighborhood)
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the July 11, 2011 Board Meeting at 7:04 pm and welcomed all Board Members and Homeowner Members in attendance. There were approximately 8 Homeowners in attendance.
MINUTES– The June 6, 2011 Board Meeting Minutes were reviewed by the Board. Mr. Potenzini made a motion to approve the Minutes as written. Mr. Docks seconded the motion and the June 6, 2011 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Mr. Petraglia read the contract Deputies daily Reports for the month of June reporting various issues, arrests and citations. Mr. Petraglia mentioned the summer pool security has begun, is working fine and will continue for the summer until school begins again the end of summer. Overnight parking on the streets was discussed and citations issued by Deputies.
WEBSITE – Mrs. DeMattei informed the Board that all was OK with the Website. The Board agreed to have Mrs. DeMattei add to the Website Captain Eisenberg's alert regarding home burglaries and vehicle bump and run burglaries.
BAY WINDS BOARD OF DIRECTORS – Mr.Ristau informed the Board there is nothing new to report at this time. Mrs. Giannini asked Mr. Valyo what happened to the fountain in the lake on Palmetto Park Road and Riverside Drive. Mr. Valyo responded the fountain was turned off due to the very low amount of water in the cove where the fountain is located. Debris and plastic bags were attaching to the fountain pump and causing problems. Mr. Valyo stated he would turn the fountain back on when the lake level rises to normal levels. Mr. Pontrelli informed the Board the next Bay Winds meeting will be held on July 20th at the Boca Winds Clubhouse.
BEAUTIFICATION COMMITTEE – Mrs. Petraglia and Mrs. Razzano were not in attendance at the Board Meeting. Mrs. Neiman stated there was nothing new to report at this time. The Clubhouse restroom tile work is currently on hold pending a tile selection. Mrs. Rongione asked if the playground was going to be replaced at the west pool where the old playground equipment was removed because of its deteriorating condition.
Mr. Pontrelli informed Mrs. Rongione the old playground equipment and hedge on west side was removed because of the poor condition of the equipment and due to complaints from surrounding homeowners. The Board may look to replace the playground in a year or two but there is currently no timetable for replacement.
WEST BOCACOMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board there was nothing new to report at this time. The WBCC formed their Committees and chosen Chair Persons for the Committees. Mr. Pontrelli stated he attended and represented the WBCC at the grand opening of the new South County Solid Waste Authority Transfer Station on State Road 441 just north of Atlantic Avenue in Delray Beach.
COMCAST DTA/RECEIVER DEPLOYMENT – Mr. Pontrelli stated Comcast held an event at the Boca Winds Clubhouse during June 21 to June 25 to schedule installation of new equipment required for the Digital transition and new Comcast Bulk Rate Agreement with Boca Winds. Mr. Pontrelli stated the turn-out of homeowners was very poor with less than 100 residents attending the event. Mr. Pontrelli stated he thought it was important to notify the other 700 residents that it was important to contact Comcast to schedule the delivery or installation of the required equipment (1 receiver and 2 DTA's) to obtain the new digital transmission of the new cable TV package. Mr. Pontrelli then authorized Mr. Valyo to send a letter to all Boca Winds residents on July 1st informing them they needed to contact Comcast to schedule delivery or installation of the required equipment prior to August 15th. A coupon from Comcast was included in the letter to allow residents to obtain free installation of the equipment prior to August 15th.
MINTO PROPOSED DEVELOPMENT OF THE CHURCH PARCEL – Mr. Pontrelli stated the development of the Church Parcel is currently in county permitting and approval process. Minto is requesting the county approve the development with a 5 foot PUD Buffer around the existing lake and the removal of any fence requirements around the existing lake.
Mr. Docks stated at a previous Boca Winds Board Meeting there were 6 abstentions and 2 votes against the approval of the Minto project and asked why the West Boca Community Council endorsed the Minto development of the Church Parcel when he was told the WBCC would vote for or against the Minto Development based on Boca Winds approval or disapproval of the Development. Mr. Pontrelli stated a vote was never taken by the Boca Winds Board for support and endorsement of the Minto development and stated the WBCC acts on its own and does not need the endorsement or disapproval from Boca Winds. Mr. Pontrelli stated that the reduction of homes by Minto from 106 units or 59 homes to 44 homes on larger lots and other changes made to the proposed development was good for Boca Winds and West Boca. Mr. Valyo checked the approved May and June Board Meeting Minutes and stated there was no vote taken for approval or disapproval of the proposed Minto development of the Church Parcel. It was noted that Minto did not need an endorsement or approval from the Boca Winds Board to proceed with their revised 44 home development of the Church Parcel.
OLD BUSINESS – Mr. Pontrelli stated he contacted the Association attorney for some legal advice on how best to identify tenants of properties where the Owners are not paying the association maintenance assessments.
Mr. Pontrelli read the attorneys response to this request. Mr. Valyo informed the Board that he has checked the current roster with off-site addresses against the delinquent assessment report and identified nine (9) properties delinquent with assessments that most likely have renters occupying the home. Mr. Valyo then directed Mr. Croyle, the association attorney, to send demand letters to the nine (9) tenants (with a copy to the Owner at the off-site address) demanding the renters to start paying their rent payments to the association until the owners delinquent assessments are paid in full. The Board approved this action taken. Mr. Pontrelli stated the Board is now taking steps to attempt to collect delinquent assessments from renters which is allowed by state statutes.
Mr. Pontrelli informed the Board that he received a request by email from an agent representing a buyer of a home in Heritage Square (22141 Quilting Lane) and he forwarded the email to Mr. Valyo. Apparently the buyer purchased the home at the bank foreclosure sale/auction at the county courthouse. The agent of the buyer is requesting a reduction of the current delinquent amount owed to Boca Winds which would result in a substantial loss by the Boca Winds Association. The amount owed to Boca Winds is approximately $6,500 and the request was for Boca Winds to release their lien for payment of $1,700. Mr. Pontrelli stated the current Board policy is to require payment of all delinquent amounts owed from a short sale or foreclosure sale and asked the Board if they wanted to change this policy to accept less than the total delinquent amount owed where the purchaser is legally required to pay the total delinquent amount owed. The Board agreed to keep the current policy in place regarding these types of delinquent accounts and not to accept anything less than the total owed on this account or any similar situation in the future.
MANAGEMENT REPORT AND FINANCIAL REPORTS – Mr.Valyo informed the Board there were 134 Violation Letters sent in May. There were no community problems to report. The summer pool security persons are working to check both pools for unauthorized activities.
Mr. Valyo stated all common area landscape is now receiving some rain but some dead sod may have to be replaced due to the recent sever drought and chinch bugs infesting these stressed turf areas. The chinch bugs are being treated as needed.
Mr. Valyo reported the cash in the Operating Account is OK at this time.
The Delinquent Assessment Reports as of June 29, 2011 were reviewed by the Board. The Board reviewed the separate report indicating the delinquent accounts over $500 that are not in mortgage foreclosure. Mr. Valyo suggested not to pursue Association foreclosure on any delinquent account/property at this time.
May 2011 Balance Sheet and Income and Expense Report – Mr. Valyo stated the association is under Budget through May.
There was a question when Comcast would be paying the $80,000 signing incentive to Boca Winds and what the Board has planed for this money. Mr. Pontrelli stated the money will be received 120 days from July 1st and the money will be used to off-set the annual increases in the Agreement.
Mr. Potenzini made a motion to adjourn the Meeting. The motion was seconded by Mrs. DeMattei and unanimously approved. The Board Meeting was adjourned at 8:28 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei, Secretary Date
