BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
JULY 14, 2010
Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Charlene Maville, Joe Mauro, Michael Docks & Dominic Potenzini
Board Members Not Present: Vincent Knight
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the July 14, 2010 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES– The June 7, 2010 Board Meeting Minutes were reviewed by the Board. Mrs. Neiman made a motion to approve the Minutes as prepared. Mr. Potenzini seconded the motion and the June 7, 2010 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Bill Petraglia furnished a Security Report for the Board. Mr. Petraglia informed the Board of numerous incidents that occurred in the month of June. Mr. Petraglia then read various contract Deputy Reports from their June patrol shifts. There have been several reports of break-ins of Owners vehicles parked in their driveways so the contract Deputies will be working from 8pm to 4am on Fridays and Saturdays for the month of July and will go back to their normal 6pm to 2am shift in August. Mrs. Neiman informed the Board there were a few vehicle break-ins in the Baybury Neighborhood and the teenagers were apprehended. Mr. Potenzini informed the Board that his neighbor had his vehicle stolen from his driveway and another neighbor had an attempted home break-in. The Board asked Mrs. DeMattei to include a notice to the Owners in the Boca Winds Website to keep their vehicles locked if parked in the driveway and to beware of recent home break-ins in the community.
WEBSITE – Mrs. DeMattei reported everything was good and there was nothing new to report.
BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported the Bay Winds cash situation has improved somewhat and the Association was able to transfer $25,000 of the $50,000 loan to their Operating Account back into the Reserve Account. He informed the Board that the next Bay Winds Board Meeting is on July 21 and there will be a representative from Palm Beach Aquatics attending the meeting to explain the current situation with Hydrilla and algae in the lakes.
BEAUTIFICATION COMMITTEE – Vikki Razzano addressed the Board and stated the Town Hall exterior improvement project was progressing. The Town Hall entrance is now ready for new doors and stone work. Areas of the building and lower walls must be prepared to accept new faux stone. After all stone is installed the stamped concrete sidewalk demolition will begin and then new pavers will be installed.
Mrs. Razzano stated she had received a price for a raised paver retaining wall on the outside of the new pavers to be installed around the flag pole in front of Town Hall. The intent of the retaining wall is to keep the water and soil from washing onto the new pavers installed. Mrs. Razzano stated the cost furnished for the retaining wall was too expensive so she does not recommend this additional work at this time. She will look at other less expensive ways to keep the soil and water from the new pavers in this area.
Mrs. Razzano stated the existing agreement with the contractor includes four (4) lower wall columns to have faux stone veneer installed. There are two (2) additional lower wall columns on the two sides of Town Hall that were not intended to have stone. Mrs. Razzano received a price of $600.00 to install the same stone veneer on the two (2) additional columns and asked the Board if they would like to have stone installed on the two remaining lower wall columns on the north and south sides of Town Hall. The Board unanimously agreed to have stone installed on the two additional columns
WEST BOCACOMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board there is no general membership meeting in July with the next meeting in August where they will host candidates in primary elections.
Mr. Pontrelli informed the Board the WBCC unanimously decided to take a position against Amendment IV. Amendment IV as written would require Palm Beach County Land Use changes to be decided by voters in Palm Beach County and not decided by the County Commission as currently performed.
HOTWIRE COMMUNICATIONS (CABLE TV SERVICE PROVIDER) - Mr. Pontrelli informed the Board the Committee recently had a meeting with Carl Lender of Hotwire Communications. Mr. Pontrelli stated that Hotwire will not furnish a proposal for just cable TV service. Hotwire will only furnish a proposal for Cable TV service and Internet service as a bulk rate for the Boca Winds Community because their TV service is provided through the Internet called Internet Protocol Television (IPT). The estimated cost for the TV and Internet service is $72.00 per Unit per month, including tax. Hotwire would require a 10-year Agreement with a 5% annual increase in service cost.
Mr. Mauro stated he currently has ATT furnishing Cable TV, phone and Internet services and is happy with their services and suggests the Board look for a proposal from ATT. Mr. Pontrelli stated the Committee would be contacting ATT for a proposal.
The Board discussed the requirement of needing an Amendment approved by the Community to include Internet service with the budget and assessments to each owner. The Board also discussed possible future negotiations with Comcast and proposals from other providers.
LAKE CONDITIONS - Mr. Valyo informed the Board that a chemical called Sonar was installed in all the lakes by Palm Beach Aquatics, the lake maintenance provider. The Sonar has killed most of the Hydrilla from the bottom of the lake. The Hydrilla has floated to the surface of the lake and is now causing algae blooms. Mr. Valyo stated the Hydrilla and algae should return back to the bottom of the lake within 30 - 40 days and the lake water will be clear again.
The ageing of the lakes, the build-up of nutrients on the bottom of the lake and the phosphorous from fertilizers are causing the Hydrilla growth to increase over the years.
CHANGES TO FLORIDA STATUTES - Mr. Valyo furnished the Board with the latest changes to the State Statutes regulating homeowner associations. Mr. Pontrelli stated a new provision would allow associations to collect delinquent assessments from renters of properties where the Owner is delinquent. If the tenant does not pay the total delinquent amount, the statute allows the association to evict the tenant. Another provision allows the association to prohibit Owners or tenants from using the community amenities (pool & tennis court) if the Owner is delinquent in paying association assessments. The Board unanimously agreed to withhold a key to the pools and tennis court to Owners or tenants of delinquent assessment properties.
OLD BUSINESS – No old business to discuss.
NEW BUSINESS –Mrs. Neiman stated she was asked by several owners to discuss this issue with the Board. The Boca Winds roads, other than Monterey Bay and Waters Edge, are owned by the County. Because Boca Winds is now an older community and children are now out of school and driving vehicles there is not sufficient room to park all vehicles on the driveway or in the garage. Mrs. Neiman suggested the Association allow street parking on one side of the county owned roads. Mrs. DeMattei stated in her opinion because Boca Winds is now becoming an older community, to help keep property values from decreasing, the Board should continue to prohibit street parking. Mr. Pontrelli read the current street parking Rule and Regulation to the Board. The Board discussed this issue and decided not to change their current Rule and Regulation and not allow street parking.
Mr. Pontrelli presented the Board with a plan showing the proposed water reservoir to be built by the South Florida Water Management District on the 1,660 acres just west of Boca Winds. In October of 2010 the Army Corp of Engineers will begin construction of the reservoir. The reservoir will be approximately thirteen to sixteen feet deep with a two - three foot dike/levy surrounding the reservoir. The levy will have a walking path surrounding the reservoir. The reservoir will have a pumping station, a spill way to the west and several overflow control structures into the Hillsboro Canal to relieve high water. This reservoir will be just west of the Monterey Bay and Regency Neighborhoods. Mr. Valyo stated the homes in Boca Winds have finish floor slab elevations of 16.5 - 17.00 and it would be good to find out from the SFWMD the bottom elevation of the lake, the control elevation of the water and the top elevation of the surrounding dike.
MANAGEMENT REPORT – Mr. Valyo reported there was nothing new to report with no problems or issues to inform the Board.
FINANCIAL – The Board reviewed the Accounts Balance Report as of July 7, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is OK and the Association is able to pay all bills despite the high amount of delinquent accounts. The Board then reviewed the Delinquency Report as of July 7, 2010. Mr. Valyo asked the Board to review a report in the Agenda package which indicates the most delinquent properties that are not yet in mortgage foreclosure.
Mr. Valyo recommended sending the Houck and Woods accounts a copy of the foreclosure lawsuit due to their delinquent account status. Mrs. DeMattei made a motion to have the association attorney send a copy of the foreclosure lawsuit to Houck and Woods. The motion was seconded by Mr. Potenzini and unanimously approved. Mr. Valyo recommended not to proceed with foreclosure on any delinquent accounts not in mortgage foreclosure at this time.
The Board then reviewed the May 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through May but the available cash in the Operating Account is low due to the large amount of delinquent accounts in mortgage foreclosure
Mr. Valyo informed the Board with all of the pending short sales, some of the selling agents are asking the Boca Winds association to take fewer funds at the short sale closing than what is owed to Boca Winds. Mr. Valyo asked the Board for their stance regarding negotiating fewer funds from a short sale than the total owed on the property. The Board unanimously agreed to implement a policy that does not allow management to accept anything less that the total amount due for the delinquent property for a short sale closing.
Mr. Potenzini made a motion to adjourn the Meeting. The motion was seconded by Mrs. Maville and unanimously approved. The Board Meeting was adjourned at 8:16 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei Date
