BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
MAY 2, 2011
Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Charlene Maville, Michael Docks, Linda Giannini & Dominic Potenzini
Board Members not Present: Vincent Knight
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the May 2, 2011 Board Meeting at 7:03 pm and welcomed all Board Members and Homeowner Members in attendance. There were approximately 15 Homeowner Members in attendance.
MINUTES– The April 4, 2011 Board Meeting Minutes were reviewed by the Board. Mr. Pontrelli requested a correction on page #3, the date of the Special Meeting from “March 7th to April 7th”. Mr. Docks requested a correction in the Comcast paragraph, change the signing incentive from “$81,000 to $80,100”. Mrs. Giannini requested a correction under New Business, change “Tiki Drive to Little Palm Lane”. Mrs. DeMattei made a motion to approve the Minutes with the requested changes. Mr. Potenzini seconded the motion and the April 4, 2011 Board Meeting Minutes were unanimously approved by the Board.
The April 7, 2011 Special Board Meeting Minutes were reviewed by the Board. Mrs. Giannini stated she spoke to the person who represented her at the Special Board Meeting and that person stated there were items not included in the Meeting Minutes and she requests the tape be preserved in case issues come up or questions be asked regarding the Special Board Meeting for the purpose of voting on the Comcast Agreement. It was decided that Mrs. Giannini could listen to the recording of the Meeting to see if she noticed anything that was missing from the Special Board Meeting Minutes. Mr. Potenzini then made a motion to approve the April 7, 2011 Special Board Meeting Minutes as prepared. Mrs. DeMattei seconded the motion and the motion was approved 6 in favor and Mrs. Giannini against the motion.
Mr. Pontrelli then introduced Mrs. Janna Grober to the Board of Directors and Members in attendance. Mr. Pontrelli stated Mrs. Grober is Mr. Valyo’s assistant and handles much of the Boca Winds business. Mr. Pontrelli thanked Mrs. Grober for a job well done.
SECURITY – Mr. Petraglia was not in attendance. Mr. Pontrelli informed the Board that regular Sheriff Deputy Patrols were continuing in the community and furnished a synopsis of the Deputy Patrols for April: The contract deputies have been enforcing the speed limits in the community; suspicious vehicles have been stopped; juveniles have been caught in an empty home in Ashley Park; responded to home alarms; responded to domestic disputes.
WEBSITE – Mrs. DeMattei stated she has placed the most current information regarding the proposed Minto development of the Church Parcel on the Website.
BAY WINDS BOARD OF DIRECTORS – Mr.Ristau informed the Board that Bay Winds will be having Tilapia placed in all of the lakes this week to help control algae blooms on the lake surface.
BEAUTIFICATION COMMITTEE – Mrs. Razzano informed the Board that the Town Hall re-landscaping is just about finished – a little more sod will be installed tomorrow and the view from Shorewind Drive will be kept open. Mrs. Razzano stated the Committee is requesting permission from the Board to replace the floor tile in the Town Hall bathrooms. She stated the existing floor tile is the original tile from when the building was constructed approximately 23 years ago. Mr. Valyo will present the Board with tile replacement proposals at the June Board Meeting.
WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board that the WBCC gave their approval for Minto’s proposed 44 unit development of the Church Parcel which was a reversal from their previous decision. Their recent approval was based on new information regarding the county abandonment of a portion of the existing Riverside Drive right-of-way from the Church Parcel south to the Hillsboro Canal. However, there still needs to be clarification on who will ultimately receive title to the right-of-way – this may be either Bay Winds H.O.A. or Florida Fruit Lands, the previous owner of the property.
Mr. Docks asked why the WBCC gave their approval for the development of the Church Parcel when he was told that WBCC would base their approval or disapproval of the development on how the neighboring communities felt about the development. Mr. Docks stated there are many homeowners from Heritage Square that feel the addition of 44 more homes in the area will create more supply of homes than demand and this will eventually make it more difficult to sell their homes and possibly decrease their property value. Mr. Docks then suggested that Boca Winds or Bay Winds investigate purchasing the Church Parcel from the Catholic Diocese to keep any development from taking place on the Church Parcel.
Mr. Rongione responded by saying the WBCC unanimously approved the 44 Unit development of the Church parcel because of the lowering of the density from 109 Units or 59 Units to 44 Units; the abandonment of a portion of Riverside Drive; the assurance of no county requirement to build low-income housing; and the development would not negatively affect property values in the immediate vicinity.
Mr. Rongione stated the WBCC also agreed to support the widening of Palmetto Park Road between from I-95 west to Powerline Road.
The May 10th WBCC General Meeting will be held at Boca Lago at 7pm and the topic will be “how to save money for your Association”.
COMCAST DTA/RECEIVER DEPLOYMENT – Mr. Pontrelli informed the Board that the Comcast Agreement start date was changed from June 1st to July 1st because Comcast needed more time to prepare for scheduling and meeting Boca Winds homeowners to furnish the 1 receiver and 2 DTA’s that are included in the Agreement. Comcast will be preparing and sending a letter to all Boca Winds residents informing them they will be furnishing the required receiver, DTA’s and technical advice from June 21st through June 25th (Tuesday through Saturday) at the Boca Winds Town Hall. The time each day will be determined but most likely will be from 12 noon to 6 pm. It was noted that Comcast should include in their letter to the Boca Winds residents: 1) the new channel line-up; 2) explain what the receiver and DTA’s will do and won’t do; 3) information regarding installation of the receiver and DTA’s.
MINTO PROPOSED DEVELOPMENT OF THE CHURCH PARCEL - There was Board discussion regarding the development of the Church Parcel. It was decided by the Board not to take a vote at this time for approval or disapproval of this proposed development.
SECURITY FOR CLUBHOUSE RENTALS – Beautification Committee Member Mrs. Razzano informed the Board that the new paver steps and retaining walls on the exterior of the clubhouse are still being damaged by skate boarders and deliveries for clubhouse party rentals. The Beautification Committee has discussed various methods to eliminate the damage to the new Town Hall exterior improvements. The Committee thought that a team of volunteers could meet the renters of Town Hall prior to a party and again after the party for inspection to ensure no damage was done from the party or their deliveries of party needs. The Committee could not get any volunteers to perform this work. The Committee then thought they could possible pay for a Boca Winds homeowner to perform this work but decided against this idea. The Committee is now proposing that all homeowners renting Town Hall pay for a private security guard that would meet the renter of Town Hall prior to the event and stay until the end of the event to ensure no damage to the interior or exterior were caused by the event. Mr. Valyo stated he received a proposal from Arrow Security to furnish a security guard for $21.20 per hour with a 4-hour minimum. Mr. Valyo then stated the current cost to rent Town Hall for a private party is $200.00 (with an additional $500 for a security deposit) and this additional cost would be between $85 and $130 depending on the length of the event. Mr. Valyo informed the Board that he removed the paver overhang from one step on the north side of Town Hall as a test to see if this step would still be damaged without having the overhang which is what is being broken on the steps.
The Board discussed this issue and decided not to make a decision regarding the Town Hall damage problems and security guard suggestion at this Board Meeting.
OLD BUSINESS – Mr. Pontrelli informed the Board that he was given a tour of the new South Florida Water Management District reservoir being built on the 1,600 acres just west of Boca Winds. Mr. Pontrelli informed the Board there is already an extensive amount of clearing and excavation taking place in Phase 1 of the reservoir.
NEW BUSINESS– Mr. Pontrelli questioned Mrs. Giannini regarding her written statement to the Board, “I further propose that any Board Member who stands to benefit from the Comcast Agreement or who is in the employ of Comcast, or their subsidiaries or affiliated companies recuse themselves from the vote to approve/disapprove the Comcast Agreement”. Mrs. Giannini responded that she benefited from the signing of the Comcast Agreement and that if a Board Member is receiving a benefit due to the passage of the Comcast Agreement then she thinks the Board Member should not vote on this issue. Mr. Pontrelli told Mrs. Giannini he thought her written statement was out of order and implies that some Board Member stands to benefit from the approval of the Comcast Agreement. Mrs. Giannini stated Mr. Pontrelli was entitled to his opinion and she was entitled to hers.
Mr. Pontrelli then addressed Mrs. Giannini regarding her quote in the Sun Sentinel on the proposed Minto development of the Church Parcel. Mr. Pontrelli stated that Mrs. Giannini or any other Board Member is free to make a statement to any reporting/news agency as a member of the community but should not infer their statements are speaking for the Board of Directors. As a result of her statement in the Sun Sentinel the Board passed a Resolution at the last Board Meeting requiring any Board Member that is contacted by any news reporting agency or newspaper to refer any questions to the Board President or property manager and not speak as a Board Member or for the Board.
The Board discussed there was no language in the governing documents requiring a Board Member to attend a certain amount or certain percentage of Board Meetings. The Board discussed the need for Board Members to attend Board Meetings and if a Board Member knows they will miss a Board Meeting to appoint a replacement from the Neighborhood Committee to represent the Committee at the Board Meeting. The replacement Board Member cannot vote on issues that require a vote of the Board Members.
MANAGEMENT REPORT AND FINANCIAL REPORTS – Mr.Valyo informed the Board there were 153 Violation Letters sent in March. There were no community problems to report.
Mr. Valyo reported that the winter annuals are being removed and the summer annuals will be installed when afternoon rains begin.
Mr. Valyo reported the cash in the Operating Account is OK at this time.
The Delinquent Assessment Reports as of April 26, 2011 were reviewed by the Board. Mr. Valyo stated he recommends not taking any association foreclosure action at this time on any delinquent account that is not in mortgage foreclosure. Mr. Valyo informed the Board that checks in the amounts of $1,499.82 and $6,266.77 were received from the sale/foreclosure of two properties.
Mrs. Giannini asked Mr. Valyo if he could predict a percentage of the total delinquent amount owed that will have to be written-off due to mortgage foreclosures. Mr. Valyo stated there is currently $ 81,147 allocated for Bad Debt write-offs but could not predict if this amount is too much, a sufficient amount or if additional funds need to be allocated to Bad Debt. Mr. Valyo stated there are too many variables involved to predict how much must be written-off in the future.
March 2011 Balance Sheet and Income and Expense Report – Mr. Valyo stated the association is under Budget through March.
Mrs. Maville made a motion to adjourn the Meeting. The motion was seconded by Mr. Potenzini and unanimously approved. The Board Meeting was adjourned at 8:45 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei, Secretary Date
