Board Members Present:  Ginny DeMattei, Fran Neiman, Paul Pontrelli, Joe Mauro, Vince Knight,

                                    Michael Docks, Dominic Potenzini & Charlene Maville

 

Board Members Not Present:               None

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Pontrelli opened the February 1, 2010 Board Meeting at 7:02 pm and welcomed all Board Members and Homeowner Members in attendance.

 

Mr. Pontrelli informed the Board that the new Board Member representing Hampton Park is Charlene Maville replacing Steve Rubin who has resigned. Mr. Pontrelli thanked Mr. Rubin for his many years of service to the Boca Winds Community. The Board Members welcomed Mrs. Maville to the Board.

 

MINUTES – The January 4, 2010 Board Meeting Minutes were reviewed by the Board.  Mr. Valyo was asked to correct a typing error – change C.A.R.T to C.E.R.T. Mr. Docks made a motion to approve the Minutes with the spelling correction as noted. Mr. Knight seconded the motion and the January 4, 2010 Board Meeting Minutes were unanimously approved by the Board.

 

SECURITY – Bill Petraglia furnished a security report for the Board. Mr. Petraglia informed the Board it was a fairly quiet and uneventful month of January with no problems to report. Mr. Petraglia then read various Deputy Reports from their January patrol shifts.

WEBSITE – Mrs. DeMattei informed the Board there was nothing new to report.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board all was quiet and there was nothing new to report.

 

BEAUTIFICATION COMMITTEE – Mrs. Petraglia addressed the Board with updating/refurbishing the entrance of Town Hall by replacing the stamped concrete with cement pavers, adding retaining walls and installing stone on the existing columns. Mrs. Petraglia stated at the last Board Meeting the Board asked the Committee to furnish the Board with general proposals for the refurbishing work. Mrs. Petraglia introduced Ed Brayman, a homeowner in the Baybury Neighborhood, who explained the general scope of work given to the bidding contractors.

 

 

Mr. Brayman stated there was a wide range of prices furnished by the bidding contractors for specific areas of work, varying methods of performing the work and varying types of materials included in the proposals due to the lack of design drawings and specifications. Mr. Razzano prepared a spreadsheet with the three bidding contractors indicating the bids ranged in price from $25,000 to $40,000 with no bids completely inclusive.

 

There was discussion by the Board regarding funding and total cost for the proposed project.

Mr. Valyo informed the Board there is currently $48,000 in the Capital Improvements account and there was a total of $20,000 budgeted to be funded in 2010 for Capital Improvements so there would be approximately $68,000 in the Capital Improvements account in December 2010 if there were no projects to fund. Mr. Valyo also stated that in his opinion the balance of the $20,000 funding for 2010 could be used for a project at any time during the year. Mrs. Petraglia asked the Board, on behalf of the Capital Improvements Committee, for a $55,000 ceiling from the eventual $68,000 in the Capital Improvement account for construction of the proposed project and if approved by the Board the Committee will proceed with obtaining more detailed proposals from the three bidding contractors.

 

Mr. Ristau addressed the Board. Mr. Ristau explained to the Board that if the refurbishing project is approved there will be two funding items in the Deferred Maintenance/Replacement Reserve account that will no longer be needed to be performed. The Stamped Concrete Staining item is fully funded in the amount of $6,000 and Sandblasting Stamped Concrete funded in the amount of $3,000 will no longer be needed for a total of $9,000 not to be used if the refurbishing project is approved.

 

There was discussion regarding removing the awnings on the front of Town Hall and replacing them with an architectural detail over the front windows. There was also discussion regarding installing a low railing on top of the lower walls in front of Town Hall to keep kids from skate boarding on top of these walls. Potential problems with a paver installation were also discussed. There was discussion with transferring the Annual Picnic funds of $8,000 into the Capital Improvement account if the Picnic is cancelled for 2010.

 

Mr. Pontrelli asked the Board for a vote on this issue and request from the Capital Improvements Committee. Mrs. DeMattei made a motion to use $7,000 taken from the Deferred Maintenance and Replacement Reserve account already funded for items no longer needed to be performed due to the new refurbishing project and $48,000 from the Capital Improvement account for a total expenditure not to exceed $55,000 for the refurbishment of the Town Hall entrance exterior. The motion was seconded by Mr. Potenzini. The motion was approved five (5) to three (3) with Mrs. DeMattei, Mr. Potenzini, Mr. Pontelli, Mrs. Maville and Mrs. Neiman in favor. Mr. Mauro, Mr. Docks and Mr. Knight were opposed.

 

Mrs. DeMattei asked about the dying Gold Mound shrubs around the Community. Mr. Valyo informed the Board that all Gold Mound shrubs in the Community will be removed and replaced with Arboricola Trinette.

 

WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board the West Boca Celebration/30 Year Anniversary was held again on January 16^th and was a success with an estimated 2,000 west Boca residents in attendance.

22122 CANDLE COURT MAINTENANCE VIOLATION – Mr. Valyo informed the Board that the Owner has not taken care of the violation and demand to repaint their house even after the Association attorney sent the Owner a request for pre-suit mediation letter. Mr. Valyo will contact the attorney to see what would be the next step for the Association and what would be the estimated cost involved. Mr. Valyo will add this item to the March Board Meeting Agenda for discussion.

REPAIR FENCE/INSTALL HEDGE/REPLACE BENCHES - Mr. Pontrelli took some pictures of the damaged fence and benches and passed these pictures around to the Board Members. Mr. Pontrelli stated that the current condition of the fence is a hazard to small children and should be removed.

 

Mr. Valyo discussed the cost of installing a new Podocarpus hedge in place of the existing fence if removed. The cost estimate for installing the Podocarpus hedge including a special type of playground mulch is $1,800.00.

 

 

Mr. Valyo discussed replacing the benches at this playground. Mr. Mauro made a motion to have management remove the three existing benches at the playground and install two new six (6) foot benches, the flat type with no back and in-ground mount. Mr. Knight seconded the motion and it was unanimously approved.

 

Mr. Valyo was also instructed to install a sign at the playground to state, “Parents Are Responsible For The Safety Of Their Children.”

TRAFFIC SIGNAL STUDY PALMETTO PARK ROAD/SHOREWIND DRIVE– Mr. Valyo

informed the Board that Palm Beach County had recently performed another traffic signal study at this intersection and the results were the same as the previous studies – the intersection traffic does not meet the minimum standards to install a traffic signal. Mr. Pontrelli stated he spoke to the Boca Falls Board President about this issue and Boca Falls is also very disappointed the intersection does not meet the minimum standards to install a traffic signal.

 

CERT – Mrs. DeMattei informed the Board that Fran Kipperman would like to hold CPR Training on March 27^th, 9 am at the Boca Winds Town Hall for Boca Winds residents for a cost of $30 per resident. The $30 breaks down to $15 for the training book and $15 for the certification card. Mrs. DeMattei then made a motion to allow CPR Training furnished by C.E.R.T.  to take place at Town Hall on March 27th, 9 am for Boca Winds residents only. Mr. Potenzini seconded the motion and it was unanimously approved. Mrs. DeMattei stated she will post this CPR training date on the Boca Winds Website.

NEW BUSINESS – Mr. Mauro made a motion to cancel the Annual Picnic. The Board previously agreed to wait with this decision until Board President and Picnic organizer Steve Rubin was in attendance at a Board Meeting. Since Mr. Rubin has resigned his position from the Board Mr. Mauro is making this motion at this time. Mr. Potenzini seconded the motion. Mr. Pontrelli polled the Board Members for their decision regarding the Annual Picnic. Mrs. DeMattei (Monterey Bay), Mrs. Maville (Hampton Park), Mr. Potenzini (Carlyle Estates), Mr. Pontrelli (Waterways), Mr. Mauro (Waters Edge), Mr. Knight (Regency Place) and Mrs. Neiman (Baybury) said no to continuing the Annual Picnic. Mrs. DeMattei also seconded the original motion with an amendment to the original motion – the $8,000 Annual Picnic Budget Line Item will be transferred to the Capital Improvements account. The Motion passed seven (7) in favor of cancelling the Annual picnic to one (1) , Mr. Docks (Heritage Square) opposed to cancelling the Annual Picnic.

 

Mr. Pontrelli asked Mr. Valyo if any paid receipts were received from the Picnic Vendor asking for additional money to pay for additional food and drink needed for the Picnic. Mr. Valyo stated he has not received any paid receipts form the Picnic vendor. Mr. Pontrelli stated since at the last Board Meeting the Board gave a thirty day time limit to furnish paid receipts for additional food and drink needed for the Picnic, the time has expired and no additional funds will be paid to the picnic Vendor.

 

Mr. Ristau addressed the Board. Mr. Ristau stated that due to the rapidly increasing fertilizer prices at the end of 2008 and early 2009 the Bay Winds and Boca Winds Boards agreed to reduce the annual turf, shrub and tree fertilizing frequency from four (4) to three (3) times and to use a lesser grade fertilizer for the turf, shrubs and trees. Mr. Ristau informed the Board that both Boca Winds and Bay Winds ended the year below budget in the Landscape Extras Line item due to the decrease in fertilizer costs during the second half of 2009. Mr. Ristau stated that the Bay Winds Board approved returning to the four time per year fertilizing and using the higher grade fertilizer for the turf, shrubs and trees and recommended that the Boca Winds Board approve the same procedures. The Boca Winds Board agreed to this suggestion to coincide with the Bay Winds fertilizing schedule and types used.

 

Mr. Valyo was instructed to have the electrician check the receptacles at the front entrance and repair or replace any broken receptacles or receptacle covers.

 

There was discussion regarding satellite dishes and the Association’s right to approve or disapprove the location of a satellite dish request from a homeowner. The Board decided to continue with the current process of reviewing the location of a proposed satellite dish installation request.

MANAGEMENT REPORT – Mr. Valyo stated that there were 203 violation letters sent to Owners in January. Shrubs were fertilized with Lesco 7-1-7 slow release fertilizer. Plant replacements will be performed in February.

 

FINANCIAL – The Board reviewed the Accounts Balance Report as of January 27, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is not good but the Association is still able to pay all bills.

 

The Board then reviewed the December 2009 Balance Sheet and Income Expense Report. Mr. Valyo discussed the Income and Expense Report with the Board. Mr. Valyo reminded the Board that the Board agreed to reduce the 2009 income by $20,000, expensed to Bad Dept, to offset approximately $23,000 of income shown on the Income Report from violation fines that may never be collected from properties in foreclosure. After the $20,000 reduction the Income for the year was $27,794. Mr. Valyo told the Board that he recommends not transferring any of this $27,794 Income from the Operating Account to the Capital Improvement account as done in previously years due to the large amount of delinquent assessments and a transfer would cause problems with cash flow and the ability to pay invoices in a timely manner. Mr. Ristau informed the Board that the Net Income includes approximately $13,000 from Pool Key Deposits transferred by the Board from a Key Deposit Account into Miscellaneous Income.

 

The Board reviewed the Delinquency Report as of December 31, 2009. Mr. Valyo will furnish the Board at the March Board Meeting with mortgage amounts of four delinquent accounts that are not in mortgage foreclosure so the Board can determine whether or not to initiate Association foreclosure.

 

Mrs. DeMattei made a motion to adjourn the Meeting. The motion was seconded by Mr. Docks and unanimously approved. The Board Meeting was adjourned at 8:38 pm.

 

Minutes Approved By:

 

 

___________________________________________          ____________________________

Ginny DeMattei                                                                        Date