BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
AUGUST 1, 2011
Board Members Present: Fran Neiman, Paul Pontrelli, Charlene Maville, Linda Giannini, Ginny DeMattei, Michael Docks & Vince Knight
Board Members Not Present: Dominic Potenzini
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the August 1, 2011 Board Meeting at 7:04 pm and welcomed all Board Members and Homeowner Members in attendance. There were approximately 10 Homeowners in attendance.
MINUTES– The July 11, 2011 Board Meeting Minutes were reviewed by the Board. Mrs. Giannini stated in the first paragraph of the second page the word “equipments” should be changed to “equipment” and she would like to see a change in the wording of the same paragraph explaining why the old playground equipment was removed. The paragraph will be revised to state “Mr. Pontrelli informed Mrs. Rongione the old playground equipment and hedge on the west side was removed because of the poor condition of the equipment and due to complaints from surrounding homeowners”.
Mrs. DeMattei made a motion to approve the Minutes with the correction and changes as noted. Mrs. Maville seconded the motion and the July 11, 2011 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Mr. Petraglia read the contract Deputies daily Reports for the month of July reporting various issues, arrests and citations. Mr. Petraglia stated there no security problems to report and if anyone wishes to review the contract deputy’s reports they are stored in the management office. It was noted there was vandalism in the Waterways Neighborhood recently when several mailboxes were damaged.
WEBSITE – Mrs. DeMattei informed the Board that all was OK with the Website. Mrs. DeMattei stated the September Board Meeting date has been changed to Tuesday, September 6th due to Labor Day on Monday, September 5th. The Website calendar will reflect this date change.
BAY WINDS BOARD OF DIRECTORS – Mr.Ristau informed the Board there is nothing new to report at this time. Mrs. DeMattei asked if Bay Winds has completed all of its approved projects for the control of Hydrilla and algae growing in the lakes. Mr. Ristau stated there is a three year spending plan for projects or services to help control Hydrilla and algae in the lakes and this year’s plan and spending is complete. Mr. Valyo stated the Hydrilla is being controlled by the lake maintenance company, Palm Beach Aquatics, with a chemical called Sonar which is effective for approximately one year.
Algae blooms on the lake surface cannot be controlled from occurring but the algae after blooming on the surface is chemically treated and it then settles to the bottom of the lake in approximately 2 to 3 weeks depending on the amount and severity of rain. Mr. Valyo then stated Tilapia was recently placed in the lakes to help control the algae build-up. Mr. Pontrelli stated he recently attended a South Florida Water Management District seminar and most of Florida is experiencing the same problems with Hydrilla and algae and Bay Winds is doing what is recommended by the scientists for control of these fresh water lake problems.
BEAUTIFICATION COMMITTEE – Mrs. Petraglia and Mrs. Razzano stated there was nothing new to report at this time and the Committee will meet in September to discuss possible new projects.
WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board there will be a free concert at the Sunset Cove Amphitheater on Friday, August 13th. There are no Council meetings over the summer months. The County will be opening a boat ramp in the West Boca Regional Park in August and power boats will be allowed in the lake.
MINTO PROPOSED DEVELOPMENT OF THE CHURCH PARCEL – Mr. Pontrelli stated
he was made aware, but is unconfirmed, that Minto may be reassessing their options and may not be continuing their plans to develop the Catholic Diocese Church Parcel. Mr. Valyo stated he had not heard anything regarding this and would attempt to confirm this by contacting Minto. The Board discussed what may happen with development of the Church Parcel if Minto does not proceed with their plans.
OLD BUSINESS – Mr. Pontrelli stated that Boca Winds residents have until August 15th to contact Comcast to have the receiver and two DTA’s installed on their TV’s free of charge to allow for reception of the new Bulk Rate Cable TV Agreement package. Mr. Valyo was asked to contact Comcast to find out when digital transition will take place for the west Boca Raton area.
NEW BUSINESS – There was no new business to discuss or report.
MANAGEMENT REPORT AND FINANCIAL REPORTS – Mr.Valyo informed the Board there were 160 Violation Letters sent in July. There were no community problems to report. All shrubs were fertilized in July with Lesco slow release 13-3-13 shrub fertilizer.
Mr. Valyo reported the cash in the Operating Account is fine at this time. Mr. Valyo stated it appears the cash in the Operating Account is slowly increasing.
The Delinquent Assessment Reports as of June 30, 2011 were reviewed by the Board. The Board reviewed the separate report indicating the delinquent accounts over $500 that are not in mortgage foreclosure. Mr. Valyo suggested not to pursue Association foreclosure on any delinquent account/property at this time.
Mr. Pontrelli informed the Board there were checks received totaling $16,921 for the pay-off of delinquent assessment accounts. Mr. Valyo explained the Estoppel Letter prepared by the attorney for payment of $8,577.64 for payoff of the delinquent account on 12881 Elmford Lane.
The association received $4,246 in unpaid assessments; $1,600.43 for accrued interest; $800 for fines/violations; $126.21 for management charges; $950.00 for landscape maintenance; $575 for legal fee reimbursement and $250 for the estoppel fee.
Mr. Valyo informed the Board that the association attorney sent “Demand for Payment” letters to nine properties (letters sent to renter and owner) where there appears to be a renter living in a house where the owner is delinquent with their maintenance assessments. Out of the 9 letters sent one owner has agreed to a payment plan of $400 per month to pay their $1,200 delinquent assessments. A second notice, “Notice to Vacate Premises”, was sent to the eight properties that did not respond to the first demand letter. These eight properties (renter or owner) have until August 10th to respond or an eviction process will be started against the renter. Mr. Valyo stated he thought that one or two of the eight properties may be vacant and do not have a renter in the house but this has been difficult to determine.
Mrs. Giannini asked Mr. Valyo what is the advantage of evicting renters which leaves the association with more vacant properties that will not be maintained. Mr. Valyo stated the object of this collection and possible eviction process is to collect the delinquent assessments from the renter that are due from the owner – not to evict a renter from the house. The association may collect from a few renters, a few renters may move out of the property and the association may have to evict a few of the renters. Mr. Valyo stated he would not instruct the association attorney to start the eviction process until after the September 6th Board Meeting so the Board can discuss and possibly approve any evictions of renters. Mrs. Giannini stated to proceed with caution considering this eviction process could make matters worse with increasing the amount of vacant properties in the community.
Mr. Pontrelli stated it is the responsibility of the association to do everything possible to collect delinquent assessments and collecting in this manner is allowed through a recent state statute. The state statute protects the renter from retaliation from the owner if the renter pays their rent to the association to pay for the owners delinquent assessments.
June 2011 Balance Sheet and Income and Expense Report – Mr. Valyo stated the association is under Budget through June.
Mrs. DeMattei made a motion to adjourn the Meeting. The motion was seconded by Mrs. Maville and unanimously approved. The Board Meeting was adjourned at 7:55 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei, Secretary Date
