Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Vincent Knight & Charlene Maville                   

 

Board MembersNot Present:      Joe Mauro, Michael Docks & Dominic Potenzini

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Pontrelli opened the May 3, 2010 Board Meeting at 7:02 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES – The April 12, 2010 Board Meeting Minutes were reviewed by the Board.  Mrs. DeMattei made a motion to approve the Minutes as prepared. Mrs. Maville seconded the motion and the April 12, 2010 Board Meeting Minutes were unanimously approved by the Board.

 

SECURITY – Bill Petraglia furnished a Security Report for the Board. Mr. Petraglia informed the Board of numerous incidents that occurred in the month of March. Mr. Petraglia then read various Deputy Reports from their April patrol shifts. There were no acts of vandalism reported and no major incidents to report. There was discussion regarding the summer pool security company and when the private security guards would start in June. Mr. Pontrelli informed the Board that he attends the Ashley Park Board of Directors Meetings and furnishes them a similar Security Report since they are sharing the security costs with Boca Winds.

WEBSITE – Mrs. DeMattei reported there was nothing new to report.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported there was nothing new to report.

BEAUTIFICATION COMMITTEE – Joann Petraglia addressed the Board and stated Mrs. Razzano was directly involved with the ongoing progress of the Town Hall entrance refurbishing project. Mrs. Petraglia stated the Committee had met several times to finalize style, pattern and color choices for pavers, faux stone, column and wall caps. Fran Neiman furnished the Board with a color elevation drawing of Town Hall showing the proposed completed project. Mrs. Petraglia then turned over the progress report to Mrs. Razzano.

 

Mrs. Razzano showed the Board the Committee chosen colors and samples of the pavers, retaining walls and faux stone for the walls and entrance. Mr. Razzano stated the current contract cost has been determined but there could be unforeseen necessary changes during construction that may affect the final cost. Mrs. Razzano explained the original cost estimate given to the Board and how the new/revised current contract cost was determined.

 

Mrs. Razzano explained in detail the contract line items that increased and for what reason and explained new items not included in the original cost estimate furnished. Mrs. Razzano also indicated that a final sealing of the pavers is now included in the current contract cost, also not included in the original cost estimate.

 

Mrs. Razzano stated the original cost estimate given to the Board was approximately $28,000 and the current contract cost is $44,107 mainly due to, 1) the additional of faux stone veneer for the Town Hall front elevation at each end and entrance door area, including existing foam and stucco removal and installation of plywood and required framing; 2) the required change in six (6) column caps in segmented pieces due to the column width; 3) a requested increase in size of the header curbs; 4) and the requested paver sealing.  A copy of the contract with Signature Design Paving Corporation of South Florida is attached to these Minutes. Mrs. Razzano then asked the Board for approval to proceed with the project based on her report and the contract costs furnished. The Board asked for a time frame/completion date included in the contract. Mr. Knight made a motion to proceed with the project as described by Mrs. Razzano, in the amount of $44,107. The motion was seconded by Mrs. DeMattei and unanimously approved by the Board. Mr. Valyo will have the contract amended by including a completion date and will contact Mr. Pontrelli for his signature on the contract.

 

WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board that the

Florida Turnpike interchange proposed for Palmetto Park Road has been removed from consideration due to lack of funds and lack of need at this time. There are plans for Boca Rio Road expansion to four lanes from Palmetto Park Road to Boca Lago but additional review will be performed by the County.

 

22016 PALM GRASS DRIVE DEMAND FOR MEDIATION - Mr. Valyo informed the Board that the Association attorney, Philip Croyle, sent a Demand For Mediation letter to the Owner of this property for their failure to properly maintain the exterior of the house and property. Mr. Pontrelli stated the mailbox had been repaired. Mr. Valyo stated a little work has been done with the landscaping but still needs more work performed. Mr. Valyo was instructed to monitor the progress of maintenance on the house and property.

 

HERITAGE SQUARE ENTRANCE IMPROVEMENTS – Mr. Valyo informed the Board that Mr. Docks asked him to discuss this issue with the Board even though he would not be attending the Board Meeting. The Heritage Square Committee is again requesting funds for adding a stone veneer to their entrance columns similar to what was just completed on the Baybury entrance columns. Mr. Valyo stated he had furnished the Board at the April Board Meeting with figures indicating Heritage Square had reached their funding cap of $3,000 for entrance improvements but he might have furnished misinformation to the Board. Mr. Valyo informed the Board that Heritage Square had originally spent $1,923 for their entrance improvements in 2008 but an additional $946 had to be spent on landscape replacements in December 2009 partly due to cold weather killing some of the plants and partly due to some plants did not survive in the rocky soils at this entrance area. Mr. Valyo asked the Board for their opinion on whether the additional $946 spent on re-landscaping should be expensed against the Heritage Square $3,000 entrance improvement budget or expensed to Landscape Replacement which would not affect their $3,000 budget and would leave them $1,077 under budget.

The Board discussed this issue and decided that the $1,923 originally spent and the $946 recently spent for landscape replacement should both be expensed against their $3,000 entrance improvement budget which would leave no available funds to install stone veneer on their entrance columns.

 

WEST POOL PLAYGROUND EQUIPMENT – Mr. Valyo stated he was asked by the Board at the April Board Meeting to get a price to remove the playground equipment outside the west pool. Mr. Valyo obtained this removal price from a contractor that installs and removes commercial playground equipment. The price for removal is $2,900 from The Playground Guys Inc. Mrs. DeMattei asked if this equipment could be removed by anyone and not have to pay $2,900 for removal. Mr. Valyo stated that his company (CMC) could probably remove all the equipment for less than the $2,900. After Board discussion Mrs. DeMattei made a motion to have CMC remove the playground equipment outside the west pool for a cost not to exceed $2,500. The motion was seconded by Mr. Knight and unanimously approved by the Board.

 

REQUEST FOR BASKETBALL COURT LIGHTS – At the April Board Meeting Mr. Mauro made a request for the Board to consider installing lighting to illuminate the basketball courts. At that time the Board wanted to wait until Mr. Knight, the Regency Place Board Member, was in attendance. The Board discussed this request. Mr. Knight stated the lights and noise from the basketball playing would be an annoyance to some of the Regency Place residents. There was no motion made from a Board Member to install lights at the basketball court at this time.

 

OLD BUSINESS – No old business to discuss.

 

NEW BUSINESS –No new business to discuss.

 

MANAGEMENT REPORT – Mr. Valyo stated he had not yet completed the violation inspections for Heritage Square and The Waterways. These Neighborhood inspections will be completed this week.

 

Turf and shrub fertilizer will be performed in May. A few landscape replacements were performed in April. No community problems to report at this time.

 

Mr. Valyo predicted a hot and dry month of May and informed the Board there may be some dry areas of landscape and turf noticeable but the rainy season should start by mid-June to bring everything back healthy and green again.

 

FINANCIAL – The Board reviewed the Accounts Balance Report as of May 26, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is not good due to the large amount of delinquent accounts but the Association is still able to pay all bills.  

 

The Board then reviewed the Delinquency Report as of April 26, 2010. Mr. Valyo asked the Board to review a report in the Agenda package which indicates the most delinquent properties that are not yet in mortgage foreclosure. Mr. Valyo stated the first two Owners/properties are already in association foreclosure.

Mr. Valyo stated he would not recommend beginning Association foreclosure on any other delinquent Owners/properties at this time due to the high current mortgage amounts on the properties.

 

The Board then reviewed the March 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through March but the available cash in the Operating Account is low due to the large amount of delinquent accounts in mortgage foreclosure.

 

Mr. Knight made a motion to adjourn the Meeting. The motion was seconded by Mrs. Maville and unanimously approved. The Board Meeting was adjourned at 8:01 pm.

 

Minutes Approved By:

 

 

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Ginny DeMattei                                                                        Date