BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
SEPTEMBER 6, 2011
Board Members Present: Fran Neiman, Paul Pontrelli, Linda Giannini, Ginny DeMattei, Michael Docks & Dominic Potenzini
Board Members Not Present: Charlene Maville andVince Knight (Allan Levy attended the Board Meeting and represented Regency Place)
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the September 6, 2011 Board Meeting at 7:02 pm and welcomed all Board Members and Homeowner Members in attendance. There were approximately 8 Homeowners in attendance.
MINUTES– The August 1, 2011 Board Meeting Minutes were reviewed by the Board.
Mr. Docks made a motion to approve the Minutes as written. Mrs. Giannini seconded the motion and the August 1, 2011 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Mr. Petraglia was not in attendance. Mr. Pontrelli read the contract Deputies daily Reports for the month of August reporting various issues. Mr. Pontrelli stated there was a major incident in Boca Winds where a suspicious package was spotted under a vehicle causing the bomb squad vehicle and six additional police vehicles to arrive on the scene. The suspicious package was removed from under a vehicle parked on Maypan Drive. Also, there was a vehicle burglary at 12700 Maypan Drive - designer sunglasses and a gun was stolen. Mr. Pontrelli also informed the Board that Bill Petraglia received a criminal report from Captain Eisenberg and since June 1st 2011 until now there was 1 residential burglary and 7 vehicle burglaries in Boca Winds. There was a discussion regarding vehicles/residential burglaries and adding another day shift to a current contract Deputies schedule. It was decided by the Board not to make any changes in the Deputy schedules at this time, put Captain Eisenberg’s report on the Boca Winds HOA Web Site and invite Captain Eisenberg to the next Board Meeting.
WEBSITE – Mrs. DeMattei informed the Board that all was OK with the Website.
BAY WINDS BOARD OF DIRECTORS – Mr.Ristau informed the Board there is nothing new to report at this time. Mr. Pontrelli announced that he met with the Logger’s Run Board of Directors President Rodney Smith regarding the lack of landscape maintenance on the east side of Riverside Drive just east of Boca Falls. Mr. Smith asked Mr. Pontrelli if Bay Winds would be interested in participating in the beautification of the east side of Riverside Drive. It was noted that it is a Logger’s Run obligation to maintain the east side of Riverside Drive and Bay Winds will not participate in the beautification or maintenance of this area.
BEAUTIFICATION COMMITTEE – Mrs. Petraglia stated there was nothing new to report at this time.
WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione was not in attendance at the Board Meeting.
MINTO PROPOSED DEVELOPMENT OF THE CHURCH PARCEL – Mr. Pontrelli stated
he confirmed that Minto is continuing with their plans to develop the Catholic Diocese Church Parcel. Paul Valyo informed the Board there were discussions with Minto and Bay Winds regarding drainage issues and granting Minto an access easement in return for improvement and maintenance of a parcel along Seablue Trail.
COMCAST
ANNUAL AGREEMENT EXPENSE AND ALLOCATION OF SIGNING INCENTIVE – Mr. Ristau presented the Board with three spreadsheets he prepared. The first spreadsheet indicated the total dollar amount the association will pay and the individual amount each homeowner will pay for cable TV during the next seven years of the new Comcast Cable TV Agreement. The second spreadsheet indicated how much the association would pay and each individual homeowner would pay for cable TV during the term of the Agreement with the $96,120 signing bonus allocated against the annual cost in an approximate constant annual amount. The third spreadsheet indicated how much the association would pay and how much each individual homeowner would pay during the term of the Agreement with the $96,120 signing bonus allocated against the annual cost using a constant percentage increase each of the seven years of the Agreement. The Board discussed the options as described. The Board decided to study these options more and make a decision at the next Board Meeting.
HOLIDAY LIGHTING PROPOSAL – Mr. Pontrelli stated that from all the holiday lighting companies he contacted he received only one proposal from CDI Enterprises for $2,171 for the Boca Winds east entrance holiday lighting installation and maintenance. There were questions asked regarding proper electricity required for the lighting installation, what account the funds will come from and the creditability of CDI. Paul Valyo replied: 1) he believes we have sufficient electric circuits but he suggests having CDI check if the electrical circuits meet their requirements before Boca Winds signs an agreement with them; 2) he suggests this expense be shown separately on the Income and Expense report as an expense this year and next year will be shown as a new line item in the 2012 Operating Budget; 3) CDI is an established company, he has dealt with them before, and there may be some minor maintenance issues, but CDI is as good as any other holiday lighting company. It was suggested to obtain a second estimate from a different company and furnish to the Board at the next Board Meeting.
OLD BUSINESS – Nothing to discuss.
NEW BUSINESS – There was no new business to discuss or report.
MANAGEMENT REPORT AND FINANCIAL REPORTS – Mr.Valyo informed the Board there were 178 Violation Letters sent in August. There were no community problems to report. All shrubs and turf is fertilized and winter annuals will be installed in November.
Mr. Valyo reported the cash in the Operating Account is OK at this time. Mr. Valyo stated it appears the financial situation/collection of delinquent accounts is slowly getting better.
Mr. Valyo presented Board with a list of 11 homes where the “Demand for Payment” letters were sent to the current tenants and homeowners and updated the Board on the status of each account. A few of these accounts were paid in full by the homeowners.
There was a discussion regarding options the Association has in case tenants or homeowners refuse paying the Association or if tenants are allowed by the homeowner to move into the house without paying rent with the intention of purchasing the house in the future. It was decided by the Board not to make any decision regarding eviction of such tenants at this time and discuss this matter at the next Board Meeting. Mr. Valyo will update the status on each of these delinquent accounts at the next Board Meeting.
The Delinquent Assessment Reports as of August 31, 2011 were reviewed by the Board. The Board reviewed the separate report indicating the delinquent accounts over $500 that are not in mortgage foreclosure. Mr. Valyo suggested not to pursue Association foreclosure on any delinquent account/property at this time.
August 2011 Balance Sheet and Income and Expense Report – Mr. Valyo stated the association is under Budget through August 2011.
Mrs. DeMattei made a motion to adjourn the Meeting. The motion was seconded by Mrs. Neiman and unanimously approved. The Board Meeting was adjourned at 8:35 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei, Secretary Date
