Board Members Present:    Paul Pontrelli, Steve Rubin, Jose Gutman, Michael Docks, Dominic Potenzini, Danialle Morris & Eric Marcus.

 

Board Members Not Present:   Vince Knight (Hisham Khourshid attended the Board for Regency Place)

 

Also Present:                               Paul Valyo, Community Management & Construction, Inc.

 

Mr. Rubin opened the May 4, 2009 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES  – The April 6, 2009 Board Meeting Minutes were reviewed by the Board.  

A motion was made by Mr. Pontrelli to approve the Minutes as written. The motion was seconded by Mr. Potenzini and unanimously approved by the Board.

 

COMCAST – Mr. Rubin introduced two representatives from Comcast Cable TV who attended the Board Meeting to discuss recent channel lineup changes and answer questions from the Board and homeowners in attendance.  Vince Fracia introduced himself as Regional Manager for Bulk Services for Comcast. Mr. Fracia introduced Shernette Howard as account manager for Comcast. Mr. Fracia talked about Comcast's conversion to digital service from analog. Mr. Fracia discussed the migration of channels by Comcast in the fall of 2008 due to their need to expand the digital & high definition services. The Board stated their disapproval of 6 channels that were removed by Comcast from the bulk rate channel lineup. Mr. Fracia discussed the possibility of the Association increasing services provided in the current bulk rate agreement which expires in January of 2013. Costs of various upgrade services were discussed. Mr. Fracia explained there is a $5.00 monthly charge to individual homeowners for a standard digital converter box. This converter box will allow the homeowner to recover the 6 channels migrated by Comcast and they will also receive Video on Demand library. Mr. Fracia was asked if Comcast was going to migrate additional channels from the current bulk rate channel lineup. Mr. Fracia answered there will most likely be two additional channels migrated/removed from the current channel lineup sometime in the last half of 2009.

 

Mr. Fracia answered numerous questions from the Board and Members in attendance. Mr. Rubin stated that the Board may form a committee to discuss various options with Comcast to adjust the current bulk rate contract. The Board thanked Mr. Fracia for attending the Board Meeting.

 

SECURITY – Bill Petraglia gave an April 2009 Security Report. Mr. Petraglia reviewed the highlights of the April 2009 Deputy reports with the Board. Mr. Petraglia reported there were no major incidents to report.  There was a discussion regarding enforcing solicitation in the community.

 

WEBSITE – Mrs. DeMattei reported that she sent pictures of Boca Winds to the West Boca Community Council Website which is a work-in-progress. The annual invoice for the Boca Winds website hosting was received and did not increase in cost this year. There was nothing else to report.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board of a conference call with Vince Maida, Bay Winds President, himself, Paul Valyo, Anthony Morris of Entrix Water Solutions, representatives from Loggers Run and John Fumero, the attorney handling the water use permit application requirements. The attorney told all in attendance that the Bay Winds and Loggers Run permit applications will be going to the South Florida Water Management Board for review in June. The permits should be approved at that time. Mr. Fumero also stated there will be a civil penalty assessed by SFWMD to Bay Winds in the amount of $13,000 for the unauthorized use of water for irrigation purposes for over twenty years. 

 

BEAUTIFICATION COMMITTEE – Fran Neiman told the Board the west pool deck was recently re-stained and all planned improvements at the west pool are now complete. Mr. Valyo stated he is requiring the contractor to add more stain to the deck and will be complete soon but the pool will probably be closed the rest of the week. Mr. Potenzini told the Board he has received many comments on how good the west pool area now looks.

 

WEST BOCA COMMUNITY COUNCIL – Nic Rongione told the Board that Paul Pontrelli was recently elected as the Council's newest Board Member at the April Council Meeting. Mr. Rongione stated the removal of the University Drive extension is almost a done deal and will not be constructed as originally planned. A concert is scheduled on November 7th at the West Boca Regional Park to celebrate the victory in removing University Drive from construction. The proposed concert scheduled on June 16th with Styx, REO Speedwagon and 38 Special was cancelled.

 

MANAGEMENT REPORT – Mr. Valyo told the Board he sent 187 violation letters in April.

Financial Reports will be discussed later in the meeting. Turf and shrubs were recently fertilized

with Lesco slow release Fertilizer. Winter annuals will be removed and summer annuals will be installed in May. There were no problems to report at this time.

 

12099 ROCKWELL WAY - Mr. Rubin stated that he, Mr. Valyo and Mr. Docks met at the property in April with a person that tests for mold spores. Mr. Rubin had the mold count tested on both sides of the exterior of the property and in the street in front of the property. All three tests came back negative showing no high counts of mold present.  

 

The swimming pool was in deplorable condition and the inspector stated there was a health hazard with the condition of the pool. An abatement letter was sent to the Owner requiring the Owner to correct the condition of the pool and to clean/remove the mold and mildew from the house and concrete driveway, sidewalk and pool deck. If the Owner fails to complete the work by May 5th the Association will perform the necessary work and charge the Owner with all costs associated with those repairs.

 

 

 

Mr. Rubin told the Board it is going to cost approximately $1,000 to correct the pool problems, there was $325 spent on the mold testing and the house and concrete cleaning will cost $175. There will also be the need for regular pool maintenance at $75 per month. Mr. Rubin stated he felt that the association has a responsibility to the homeowners surrounding this house to maintain this property to a least a minimum standard.  There was Board discussion regarding what to do with this abandoned property.

 

Mr. Docks made a motion to have the association spend up to $1,500 to clean-up the pool, maintain the pool after clean-up for $75 per month and $175 to clean the house and concrete. The motion was seconded by Mr. Marcus and unanimously approved.

 

GRAFFITI - Mr. Valyo told the Board that the graffiti repairs were paid for in full by the teenager who admitted spray painting the graffiti on Association property.

 

SUMMER POOL SECURITY - Mr. Rubin told the Board summer pool security was budgeted for in 2009 and will begin on June 4th and end on August 22nd. Hours of coverage will be from 11 am to 6 pm, 7 days per week.

SHERIFF DEPUTY SUMMER SCHEDULE - Mr. Petraglia told the Board that last summer the Deputy summer schedule was changed to 6 pm to 2 am daily so as not to overlap service with the summer pool security. The Board agreed to the same summer Deputy schedule as last summer, from 6 pm to 2 am.

 

SOCIAL COMMITTEE - TOWN HALL USE AND REQUEST - Mr. Rubin appointed the Social Committee from volunteers from the Neighborhoods.

 

The Social Committee appointed is:       Frank Giacalone from Carlyle Estates

                                                                        Matt Linick from Monterey Bay

                                                                        Joe Mauro from Waters Edge

                                                                        Bill Petraglia from Waterways

                                                                        Alan Levy from Regency Place

 

Mr. Rubin will contact the five volunteers to schedule a meeting at Town Hall.

 

Mr. Valyo told the Board he had a request from a homeowner to use Town Hall. The Owner's son will return from military service in Iraq in June and the Owner is requesting the use of Town Hall without paying the $175 use fee. The Board did not approve this request.

 

SIDEWALK AND SIGN REQUEST - Mrs. Morris told the Board there is a section of sidewalk missing in Monterey Bay at the intersection of Clifton Drive and Philmont Court and is requesting the Board to authorize funds to pay for the sidewalk section to be installed. There was discussion regarding the Association paying for this work for a private road right-of-way in Monterey Bay. The installation cost for the proposed 10 foot section of sidewalk extension is $950. Mrs. Morris stated the sidewalk installation would be a safety issue for the children in the Monterey Bay Neighborhood. 

Mrs. Morris made a motion to have the association pay $950 to install a 10 foot section of sidewalk in Monterey Bay at the intersection of Clifton Drive and Philmont Court. The motion was seconded by Mr. Pontrelli. The motion failed with three votes in favor and four votes against.

 

The votes were tallied as follows:

 

For the motion:            Mr. Rubin, Mr. Pontrelli and Mrs. Morris

 

Against Motion:            Mr. Potenzini, Mr. Docks, Mr. Marcus and Mr. Gutman

 

Mr. Rubin asked each Board Member to go back to their Neighborhood Committees and ask if they wanted "Slow Down For Children" signs installed in their Neighborhoods and this issue will also be discussed at the next Board Meeting.

 

RE-LANDSCAPE HAMPTON PARK ENTRANCE - Mr. Rubin requested the re-landscaping of the Hampton Park entrance. Hampton Park is due for this work. The last time this work was done was approximately 6 years ago. The rule for landscaping entrances was for Hampton Park to receive $3,000 and each entrance to be done every 4-5 years. There was no objection to this request. The Baybury entrance is also due to be re-landscaped and will also be done in 2009.

 

SUMMER ANNUALS AT NEIGHBORHOOD - Mr. Valyo asked the Board Members to inform him of their choice for summer annuals at their Neighborhood entrance.

 

FINANCIAL – The Board reviewed the Accounts Balance Report as of April 29, 2009.

The Board then reviewed the Delinquency Report as of March 31, 2009. The Board then reviewed the March 2009 Balance Sheet. Mr. Valyo told the Board the Association was $14,000 under Budget at the end of the first quarter 2009. Mr. Valyo discussed the cost of the recreation area keys. Mr. Valyo asked the Board to change the way the association is collecting funds for the recreation keys. Mr. Valyo requested that the fees collected from owners for recreation area keys to be accounted as income instead of deposits. The Association is currently paying approximately $10 for the keys and is collecting a $15 deposit for the keys. The Board agreed to have management collect $15 for each recreation area key. The keys will now be purchased for $15 per key. Deposits previously made for keys will be returned if and when asked by the Owner.

 

OLD BUSINESS – Mr. Docks asked about the entrance lake fountain which is not working. Mr. Valyo stated the fountain maintenance company installed a new capacitor but now they say the fountain needs a new motor. Mr. Valyo is still discussing this issue with the fountain maintenance company.

 

NEW BUSINESS – Mr. Pontrelli told the Board that the local Sherwin Williams paint store in the Loggers Run Shopping Plaza is offering to prepare a pre-approved color pallet for each Neighborhood and will give the Boca Winds homeowners a 20% discount for Boca Winds residents. The Board did not approve this proposal from Sherwin Williams.

 

 

 

 

The Board Meeting was adjourned at 9:15 pm.

 

Minutes Approved By:

 

 

___________________________________________              ____________________________

Danialle Morris                                                                         Date