BOCA WINDS HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

FEBRUARY 7, 2011

Board Members Present:      Ginny DeMattei, Fran Neiman, Paul Pontrelli, Charlene Maville, Linda Giannini, Vincent Knight, Michael Docks & Dominic Potenzini

 Board Members Not Present:          None

 Also Present:                          Paul Valyo, Community Management & Construction, Inc.

 Mr. Pontrelli opened the February 7, 2011 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowners in attendance.

 MINUTES– The January 3, 2011 Board Meeting Minutes were reviewed by the Board. There were three corrections to the Minutes requested by Mrs. Giannini and Mrs. DeMattei. Mr. Valyo will correct: “$23.95 less tax” to “$23.95 plus tax” in the Comcast paragraph; correct the spelling of "summery" to "summary" in the Town Hall Parking Lot Asphalt paragraph; correct "Mr." Giannini to "Mrs." Giannini on the last page, the next to the last paragraph.

 Mr. Docks made a motion to approve the Minutes with the corrections as noted. Mr. Potenzini seconded the motion and the January 3, 2011 Board Meeting Minutes were unanimously approved by the Board.

 CAPTAIN EISENBERG - Mr. Petraglia introduced Captain Eisenberg the Commander of District 7 in western Boca Raton. Mr. Eisenberg discussed a recent Boca Winds home break-in and burglary. Mr. Eisenberg answered numerous questions from the Board and residents in attendance. Mrs. DeMattei asked Captain Eisenberg his opinion regarding installing security cameras on the exterior of Town Hall to view any possible vandalism to the building exterior. Mr. Eisenberg responded that security cameras are good but the results will be determined if and how the association pursues prosecution of individuals caught on film damaging Boca Winds property, and the vandals must be properly identified prior to any prosecution.

 SECURITY – Mr. Petraglia informed the Board there was a recent home break-in and burglary of a home in Carlyle Estates between 1-3 in the afternoon. Mr. Petraglia also stated there were two teenagers in trucks apprehended at the west end of Palmetto Park Road tearing up the grass just off the asphalt road surface. The teenagers were apprehended because a Boca Winds homeowner called the Sheriff's Office due to the disturbance. The Boca Winds contract Deputy on duty was called and arrested the two teenagers and confiscated their two trucks. There should be restitution required of the two teenagers for the tire rut repairs and installation of new sod in the area damaged.

 WEBSITE – Mrs. DeMattei reported everything was good and there was nothing new to report.

 BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported there was nothing new to report.

 BEAUTIFICATION COMMITTEE – Mrs. Razzano reported the new Town Hall awnings will be installed soon and then the pool deck will be stained. Mrs. Razzano then informed the Board that new landscape will be installed around Town Hall with an emphasis in low maintenance, cold tolerant and long lasting shrubs and palms. After the landscape is complete new asphalt resurfacing of the parking lot will be done.

 WEST BOCACOMMUNITY COUNCIL (WBCC) – Mr. Rongione reported at the next WBCC meeting the CEO of the West Boca Medical Center will be the guest speaker and at the March WBCC Meeting the State's Attorney's Office will be speaking on elder abuse.

 COMCAST NEGOTIATIONS - Mr. Pontrelli stated a committee consisting of himself, Ken Ristau, Nick Rongione, Allen Hertz and Jose Gutman was formed about one year ago to investigate cable TV service providers. The Committee met with ATT, Hotwire and Comcast and received proposals from each service provider. After analyzing all proposals it was determined that Comcast furnished the best proposal for Boca Winds. Comcast has recently increased the early signing bonus from $70,000 to $72,090 and will allow the association not to pay for up to 15% of the total Units (116 Units) if these Units are at least 90 days delinquent with their maintenance assessments. This additional concession from Comcast would increase the total signing bonus to $94,988. The Board questioned and discussed the calculations performed to obtain these figures given by Mr. Pontrelli.  

 Mr. Pontrelli stated there were 50 points of concern prepared by Committee Members Allen Hertz and Jose Gutman regarding the new Comcast Agreement. These 50 points of concern were furnished to the association attorney for review and comment. Mr. Hertz stated that most homes in the Boca Winds community would have to be re-wired at the home owner's expense to properly receive the new digital signal. There was a lengthy discussion regarding Comcast, their current service performance and proposed Agreement.

 Mr. Pontrelli informed the Board the Committee will meet to discuss the 50 points of concern prepared by Mr. Hertz and Mr. Jose to determine how many of these points can be incorporated in a revised Agreement to Comcast.

 MINTO HOMES PROPOSED DEVELOPMENT OF THE CHURCH PARCEL- Mr. Pontrelli informed the Board that Minto Homes is in negotiations to purchase the 19-acre church parcel for the development of single family homes. Mr. Pontrelli stated a meeting was recently held with 2 representatives from Minto Homes, Vince Maida the Ashley Park and Bay Winds President, Ken Ristau the Bay Winds Treasurer, himself the Boca Winds President and Mr. Valyo the property manager for all three associations. Mr. Pontrelli and Mr. Valyo explained the proposed project by stating there are two options to develop the property - one includes building 59 zero lot line homes on the 19 acre church parcel and the other option includes building 106 homes on the church parcel and along the proposed abandoned Riverside Drive right-of-way.

Mr. Valyo stated if the Riverside Drive proposal is accepted by the county, Riverside Drive could then never be extended into Broward County over the Hillsboro Canal. Also, if the Riverside Drive right-of-way is approved for development by the county, Minto Homes will also purchase a triangular piece of property owned by Bay Winds for a purchase price of $200,000.  Mr. Valyo stated Minto Homes has asked to present these proposals at the March Boca Winds and Ashley Park Board Meetings and will also be meeting with homeowners individually to explain the proposed project.

 Minto Homes stated the price range of the homes would be $300,000 to $400,000. Mr. Rongione stated the county will most likely agree to whatever the homeowners of Ashley Park, Boca Winds and the Loggers Run communities would want for the development of this property. The Board discussed this proposed project and the possible increase in traffic and local school classroom sizes. It was agreed by the Board to listen to Minto Homes presentation at the next Board Meeting and then decide on how to indorse or not indorse this proposed project.

 OLD BUSINESS – There was nothing to discuss.

 NEW BUSINESS- Mr. Docks informed the Board there is a home in Heritage Square that is in mortgage foreclosure and is attempting a short sale. The Homeowner has sold and removed three palm trees that were planted in the front yard. Also at this property there are currently three Ficus trees planted between the sidewalk and curb that are damaging the sidewalk and asphalt road surface. These three Ficus trees should be removed. The owner has moved out of the house and has refused to replace the Palm Trees and remove the ficus trees. Mr. Docks made a motion that the association approve placing a lien on this property in Heritage Square for $1,000 to cover the cost to install three palm trees in the front yard and remove the three ficus trees that are damaging the sidewalk and asphalt road. Mrs. Giannini seconded the motion and the motion was unanimously approved by the Board.

 It was noted that there were reports of rats in the attics of several homes in the Hampton Park Neighborhood.

 Mr. Petraglia mentioned the east side road right-of-way of Riverside Drive is not being maintained by the Loggers Run community and this issue should be discussed with Loggers Run. Mr. Rongione stated he would discuss this problem at the next WBCC Meeting.

 MANAGEMENT REPORT - Mr. Valyo informed the Board there were 208 violation letters sent in January.Mr. Valyo informed the Board there are Board Meetings scheduled for July 4th (4th of July) and September 5th (Labor Day) that need to be changed to alternate dates. The Board decided to move these two Board meetings to the following Tuesday - July 5th and September 6th.

 Mr. Valyo informed the Board that the Waters Edge Enclave Neighborhood entrance sign wall decorative foam banding has deteriorated and needs to be replaced. Mr. Valyo has received prices for the foam band replacement and the installation of faux stone in place of the foam and the prices are comparable. Mr. Valyo suggested installing fauz stone in place of the foam because the faux stone would last longer and requires little maintenance. Mrs. DeMattei made a motion to approve the installation of faux stone to replace damaged foam bands at the Waters Edge Enclave entrance sign wall with faux stone with the cost of $614 to be expensed to Reserves, with approval of the Waters Edge Enclave Neighborhood Committee. The motion was seconded by Mr. Potenzini and unanimously approved by the Board.

 Mr. Valyo informed the Board that all of the roots of shrubs and palms surrounding the Town Hall parking lot were root pruned and a root barrier was installed all around the perimeter of the parking lot. Mr. Valyo also informed the Board that Hardrives would be placing the asphalt overlay in a couple of weeks.

 Mr. Valyo also informed the Board that the Town Hall window tinting needs to be removed and replaced and should be looked at by the Beautification Committee. The Board agreed to have the Committee look at this tinting removal and replacement.

 FINANCIAL – The Board reviewed the Accounts Balance Report as of February 1, 2011.

 The Board then reviewed the Delinquency Report as of December 31, 2010. The Board reviewed the summary sheet that shows all delinquent accounts over $500 that are not in mortgage foreclosure. Mr. Valyo stated he has marked six accounts on this list that the Board could look at for association foreclosure.  Mr. Valyo stated the Board required Dorothy Jack to pay down her delinquent total by $1,000 and pay the first quarter assessment by January 31st. Mrs. Jack just recently sent in a check for $250. After Board discussion on several delinquent accounts Mrs. DeMattei made a motion to resume association foreclosure on Jack and send a copy of the foreclosure lawsuit to Burgess. Mr. Potenzini seconded the motion and the motion was unanimously approved by the Board.

 The Board then reviewed the December 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board there was a surplus/profit of $45,353 in the 2010 calendar and budget year. This total of $45,353 was transferred into the Allowance For Bad Debt which brings the total for Bad Debt to $81,147 as instructed by the Board in the December Board Meeting.

 Mrs. DeMattei made a motion to adjourn the Meeting. The motion was seconded by Mrs. Maville and unanimously approved. The Board Meeting was adjourned at 8:34 pm.

 Minutes Approved By:

___________________________________________          ____________________________

Ginny DeMattei                                                                        Date

Secretary