BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
AUGUST 2, 2010
Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Charlene Maville, Joe Mauro, Michael Docks
Board Members
Not Present: Vincent Knight & Dominic Potenzini
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the July 14, 2010 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES– The July 14, 2010 Board Meeting Minutes were reviewed by the Board. Mrs. DeMattei informed the Board that the word "reservoir" was mis-spelled and Mrs. Neiman asked that a sentence be changed in New Business to read "children were out of school" instead of "children were now in school." Mrs. DeMattei made a motion to approve the Minutes as corrected. Mrs. Neiman seconded the motion and the July 1, 2010 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Bill Petraglia furnished a Security Report for the Board. Mr. Petraglia informed the Board of some small incidents that occurred in the month of July. Mr. Petraglia then read various contract Deputy Reports from their July patrol shifts. There was an incident at the west pool where a person was seen outside the pool fence, in the bushes, staring at females in the pool.
Mr. Petraglia informed the Board that the summer pool security person is working through August 16th because Palm Beach County schools start on August 17th. Mr. Petraglia recommended the Board approve this same security person to be hired on Sunday and Monday for the Labor Day weekend because there were issues with the kids at the pools last Labor Day weekend. The cost would be approximately $225.00. Mr. Docks made a motion to hire pool security for two (2) days on Sunday and Monday (September 5 & 6) for the Labor Day holiday not to exceed $225.00. The motion was seconded by Mrs. DeMattei and unanimously approved by the Board. Mr. Docks and Mr. Pontrelli stressed that all homeowners should close their garage doors at night.
WEBSITE – Mrs. DeMattei reported everything was good and there was nothing new to report.
BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported the Bay Winds Board at their July Board Meeting discussed the current lake problems with Hydrilla and algae and also discussed methods of correcting the problems and the estimated expenses.
Mr. Valyo stated that Palm Beach Aquatics will be removing the remaining mats of Hydrilla and algae from the tops of the lakes at the end of August. The Board discussed in length the current and future issues/problems with the lakes.
BEAUTIFICATION COMMITTEE – Vikki Razzano addressed the Board and stated the Town Hall exterior improvement project was progressing. Mrs. Petraglia and Mrs. Razzano stated the stonework is now complete and the paver work will begin soon.
WEST BOCACOMMUNITY COUNCIL (WBCC) – Mr. Rongione reminded the Board that at the August 10th meeting, 7:30 at Boca Lago, the WBCC will host candidates in primary elections.
RESCHEDULE SEPTEMBER BOARD MEETING - Mr. Petraglia informed the Board that the September Board Meeting falls on the Labor Day Monday holiday and would like to reschedule the Board Meeting on the following Monday, September 13th. The Board agreed to have the next Board Meeting on September 13th.
1,660 ACRE RESORVOIR - Mr. Pontrelli informed the Board there were six (6) additional questions regarding the reservoir that have been presented to the South Florida Water Management District to answer. These questions are: 1) What is the deepest elevation of the reservoir? 2) What is the water control elevation of the reservoir? 3) What is the elevation of the top of dike? 4) What does the water elevation in the reservoir need to reach before it is pumped into the Hillsboro Canal? 5) What are the water overflow elevations of the two spillways and discharge culverts? 6) Can the Boca Winds HOA obtain a copy of the reservoir construction drawings? Mr. Pontrelli has sent these questions to Tammy Moore, the Communications Outreach Specialist for the SFWMD who will respond to these questions. Mr. Pontrelli should have the answers for the Board at the September Board Meeting. Mr. Pontrelli stated the first phase of construction will begin this October and all phases completed around 2016.
OLD BUSINESS – No old business to discuss.
NEW BUSINESS- Mrs. DeMattei informed the Board there is a home in Monterey Bay that needs to be painted and the homeowner refuses to paint the home. Mrs. DeMattei mentioned that she thought the house has never been painted in sixteen years. Mrs. DeMattei suggested the Board authorize the attorney to send a mediation letter to the homeowner which has worked in the past in a similar situation. The Board discussed the issue and then Mrs. DeMattei made a motion to have the attorney send a letter to the owner requiring mediation for the painting of the house. The motion was seconded by Mr. Docks and unanimously approved by the Board.
There was a discussion regarding cable TV. Mr. Pontrelli informed the Board that the Communication Committee will be soon meeting a representative from AT&T to obtain a proposal for bulk rate cable TV.
Mr. Pontrelli suggested the Board discuss funding the Storm Reserve Account in 2011 because it has not been funded in several years. There is currently $91,000 in the Storm Reserve Account.
MANAGEMENT REPORT – Mr. Valyo reported there was nothing new to report with no problems or issues to inform the Board.
FINANCIAL – The Board reviewed the Accounts Balance Report as of July 23, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is OK and the Association is able to pay all bills despite the high amount of delinquent accounts. The Board then reviewed the Delinquency Report as of July 26, 2010. Mr. Valyo asked the Board to review a report in the Agenda package which indicates the most delinquent properties that are not yet in mortgage foreclosure. Mr. Valyo discussed several delinquent accounts with the Board. After discussing these accounts the Board decided to have the association attorney send a copy of the Association foreclosure to two delinquent accounts - Giacalone and Walker. It was noted there are 70 Boca Winds homeowners in mortgage foreclosure.
The Board then reviewed the June 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through June.
Mr. Docks made a motion to adjourn the Meeting. The motion was seconded by Mrs. Maville and unanimously approved. The Board Meeting was adjourned at 8:02 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei Date
Secretary
