BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
SEPTEMBER 13, 2010
Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Charlene Maville,
Michael Docks, Vincent Knight & Dominic Potenzini
Board Members Not Present: Joe Mauro
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the September 13, 2010 Board Meeting at 7:02 pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES– The August 2, 2010 Board Meeting Minutes were reviewed by the Board. Mr. Docks made a motion to approve the Minutes as written. Mrs. Neiman seconded the motion and the August 2, 2010 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Bill Petraglia furnished a Security Report for the Board. Mr. Petraglia informed the Board of some small incidents that occurred in the month of August. Mr. Petraglia then read various contract Deputy Reports from their August patrol shifts. There was again an incident at the west pool where a white male, in his mid-forties, was seen outside the pool fence, in the bushes, staring at females in the pool.
Mr. Petraglia mentioned the Sheriff’s Office called to see if Boca Winds needed one or two Deputies to work the Sunday night of Halloween. Mr. Petraglia informed the Board that there are no Deputies scheduled to work on Sunday nights. Mrs. DeMattei made a motion to have management contact the Sheriff’s Office and change one of the Deputies shifts from a scheduled week night to Sunday night/Halloween and if this was not possible to schedule a Deputy to patrol on Sunday night/Halloween. The motion was seconded by Mr. Potenzini and unanimously approved by the Board.
Mr. Pontrelli informed the Board that he attends the monthly Ashley Park Board Meetings and furnishes the Ashley Park Board the same security report furnished by Mr. Petraglia to Boca Winds since Ashley Park is our financial partner with the Sheriff Office deputy patrols.
WEBSITE – Mrs. DeMattei reported everything was good and there was nothing new to report.
BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported there is a Bay Winds Board Meeting on September 15th and the hydrilla and algae problems in the lakes will be discussed and addressed. The Bay Winds Board will be approving methods of controlling the current lake problems. The Bay Winds Board will also be reviewing and approving the 2011 Operating Budget. Mr. Ristau invited all Boca Winds Members in attendance to attend the Bay Winds Board Meeting.
Frank Stabile, a Committee Member from Hampton Park, asked if grass eating Carp could be placed in the lakes to control the Hydrilla growth. Mr. Ristau and Mr. Pontrelli both answered that South Florida Water Management District and Palm Beach County Department of Resource Management have declined requests to install the grass eating Carp because the Carp will eat the required Littoral Zone plants in the Boca Falls lakes which are connected to the Boca Winds lakes.
BEAUTIFICATION COMMITTEE – Vikki Razzano addressed the Board and stated the Town Hall exterior improvement project was progressing. The last delivery of pavers was made today and the paver installation should be complete this week. Cleaning and sealing of the pavers would follow soon after paver completion. There will be a punch-list created for items the contractor must complete prior to final payment.
The exterior painting of Town Hall will begin after the sealing of the pavers. Color samples have been placed on the exterior walls but final colors have not been decided as yet.
Mrs. Petraglia informed the Board there was a party at Town Hall this weekend and vehicles from the party were parked on the new, unsealed pavers. The Board discussed someway of barricading off the new pavers from vehicle traffic until they are sealed. The Board instructed Mr. Valyo to install barricades in the Town Hall parking lot forcing vehicles to park in the secondary parking lot until the paver work is complete and the new pavers are sealed. Mrs. Petraglia also suggested the current Town Hall Rental Rules and Agreement be modified to include some type of renter liability for damage done to the new paver and stone work. Mrs. Petraglia suggested forming a committee to inspect Town Hall interior and exterior for damage after each reserved party. Mrs. Petraglia stated it is very important to have the renters of Town Hall use the ramp on the north side of the building to bring in and remove party supplies and equipment. Mr. Valyo was instructed to furnish Mrs. Petraglia and Razzano with the current Town Hall Rental Rules and Agreement. After further discussion by the Board it was decided the Board Members would try to recruit members for this new Committee and to appoint the committee at the next Board Meeting.
WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione was not in attendance. Mr. Pontrelli informed the Board the Florida Turnpike exit proposed for Palmetto Park Road will not be constructed due to lack of funds. At a recent WBCC function Mr. Pontrelli questioned Marcia Sachs, an elected member of the House of Representatives, about the increasing county property taxes. Mrs. Sachs informed Mr. Pontrelli the Board of County Commissioners has the authority to lower or raise the county property taxes.
CABLE TV PROPOSALS/OPTIONS – Mr. Pontrelli informed the Board that a meeting with a representative from ATT U-Verse and the Boca Winds Cable TV Committee will be scheduled for the end of September. A formal proposal from ATT for cable TV and high-speed Internet will be requested. Mr. Allan Hertz addressed the Board. Mr. Hertz stated that ATT has been working in the easements of homeowner’s back yards installing required cable/wiring for internet/television. Mr. Hertz also stated the cable TV and internet technology is constantly changing and changing rapidly.
Because of this ever-changing technology, it is difficult at this time to choose a service provider for the future when the Comcast contract expires in two years and three months. Mr. Hertz suggested the Board send a letter to Comcast insisting they reinstate all of the channels they have previously migrated.
Mrs. Neiman made a motion to have attorney Chelle Konyk send a letter to Comcast to include the following items, 1) reinstate all channels previously migrated through distribution of DTA’s to all Boca Winds homeowners; 2) cease from migrating any additional channels until the DTA’s have been distributed to all Boca Winds homeowners; 3) request a credit for the full length of time the channels have been migrated; 4) compensate the Boca Winds homeowners who have asked for and have been paying for the DTA’s to recover the channels migrated. The cost for the letter should not to exceed $500. Mr. Potenzini seconded the motion. The motion was unanimously approved by the Board.
21870 PHILMONT COURT – CLEANING AND PAINTING OF HOUSE– Mr. Valyo informed the Board the owners of 21870 Philmont Court were sent a demand letter by the association attorney for mediation to paint their house but the owners have not responded to the demand and the house desperately needs to be painted. Mr. Pontrelli stated the association should not begin to paint homes in the community. The Board agreed not to pursue this issue at this time but continue to send additional fines for non-compliance.
OLD BUSINESS – Mr. Pontrelli furnished the Board with responses to his questions from the South Florida Water Management District regarding the 1,600 acre reservoir being constructed just west of Boca Winds. Mr. Valyo furnished the Board with information regarding finished slab elevations (16.5 NAVD) and water control elevation of the lakes in Boca Winds
Mrs. DeMattei informed the Board that Fran Kipperman, local organizer of C.E.R.T, will be having a drill at the west pool parking lot on Sunday, September 26th, from 8 am to 2 pm. The drill will be training for any natural disaster.
NEW BUSINESS– Mr. Pontrelli furnished the Board with a draft letter he prepared. Mr. Pontrelli suggests sending this letter to all Boca Winds homeowners. The letter is asking the homeowners to provide management with addresses of known property rentals in Boca Winds. Management would then check to see if this property is properly registered as a rental property and to see if the owner of the property is delinquent with their association assessments. If it is discovered that a property is rented and the owner is delinquent with assessments the association can require the renter to pay their rent to the association to pay the delinquent assessments. There was discussion by the Board regarding the need to send this letter to all homeowners. It was suggested the Neighborhood Committees attempt to obtain this renter information from the homeowners in their respective Neighborhoods.
Mrs. DeMattei made a motion to table this discussion to the next Board Meeting. Mr. Knight seconded the motion and the motion was unanimously approved.
Mr. Pontrelli asked the Board if they thought it was a good idea to poll the community with a questionnaire to see if the Boca Winds homeowners are interested in paying for high speed internet at a reduced rate along with their bulk rate cable TV. The Board will discuss this issue again at a future Board Meeting.
MANAGEMENT REPORT – Mr. Valyo reported management sent 192 violation letters to homeowners in August for various maintenance violations. Mr. Valyo informed the Board there is a large dead Royal Palm near the entrance on Shorewind Drive near the Baybury Neighborhood entrance. Mr. Valyo furnished the Board with Royal Palm replacement prices from Tropical Growers International. Mr. Valyo was instructed to obtain two additional bids on the Royal Palm replacement and the Board will discuss this issue again at the October Board Meeting.
FINANCIAL – The Board reviewed the Accounts Balance Report as of September 7, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is OK and the Association is able to pay all bills despite the high amount of delinquent accounts. The Board then reviewed the Delinquency Report as of September 7, 2010. Mr. Valyo asked the Board to review a report in the Agenda package which indicates the most delinquent properties that are not yet in mortgage foreclosure. Mr. Valyo discussed several delinquent accounts on this list with the Board. Mr. Valyo informed the Board that at this time he does not suggest the Board initiate association foreclosure on any delinquent accounts/properties.
The Board then reviewed the August 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through August.
Mr. Potenzini made a motion to adjourn the Meeting. The motion was seconded by Mrs. DeMattei and unanimously approved. The Board Meeting was adjourned at 8:45 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei Date
Secretary
