Board Members Present:  Paul Pontrelli, Steve Rubin, Jose Gutman, Vince Knight,  Michael Docks, Domenic Potenzini & Eric Marcus.

 

Board Members Not Present:   Ginny DeMattei

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Rubin opened the September 8, 2009 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES  – The August 3, 2009 Board Meeting Minutes were reviewed by the Board.  A motion was made by Mr. Pontrelli to approve the Minutes as prepared. The motion was seconded by Mr. Potenzini and unanimously approved by the Board.

 

SECURITY – Bill Petraglia was not in attendance.  Mr. Marcus discussed with the Board a problem at 22065 Aqua Court in Baybury.  Mr. Marcus stated the home at 22065 Aqua Court is for sale. The owner/mother currently lives with her son and the son's girlfriend. The son and girlfriend are presumed to be selling drugs from the house. There have been numerous vehicles stopping at the house for short periods of time. Palm Beach County Deputies have been at the house numerous times and an ambulance came to the house two times in one day to remove the girlfriend. Purchasers of the drugs are parking down the street and walking to the house. Mr. Marcus also stated the suspected drug purchasers are becoming a nuisance and are threatening other owners in the Neighborhood. A rock has been thrown through the window of 22065 Aqua Court. Mr. Valyo was instructed to discuss this situation with the contract Deputies and instruct the Deputies to drive by this house in Baybury frequently and park on the street near the house for up to an hour at a time looking for drug transactions and to make an arrest if possible.

 

WEBSITE – Mrs. DeMattei was not in attendance. 

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board all was quiet and there was nothing to report.

 

BEAUTIFICATION COMMITTEE – Joann Petraglia and Fran Neiman were not in attendance.

 

WEST BOCA COMMUNITY COUNCIL – Nick Rongione was not in attendance. Mr. Pontrelli informed the Board that on December 4th the West Boca Community Council will be having a West Boca Celebration celebrating the 30 year anniversary of the Council and the defeat of the University Drive extension. The celebration will be held at the South County Regional Park from 7pm to 10pm and will be free admission. The Fabulons will be the entertainment.

 

SOCIAL COMMITTEE - Mr. Petraglia was not in attendance. Mr. Pontrelli stated a Social Committee Meeting will be scheduled in September.

 

MANAGEMENT REPORT – Mr. Valyo told the Board there were 154 violation letters sent in August. Mr. Valyo stated the bathrooms at the west pool were vandalized the last week of September. Mr. Valyo also reported that both pools were very quite this summer with not much Owner use and the summer pool security guards had little to do. Mr. Valyo stated the turf was fertilized in August with 16-0-8 Lesco slow release fertilizer. Mr. Valyo told the Board there was a problem with an irrigation controller that was repaired. The controller was turning on every day when it was programmed to come on only two days per week.  The missing "M" at the Monterey Bay sign was ordered and should be installed soon.

 

COMCAST CABLE TV – Mr. Pontrelli asked that Comcast be placed on the October agenda for discussion. Mr. Pontrelli asked Shernette Howard, Comcast Account Manager, to attend the October Board Meeting to discuss how Comcast will be changing the Boca Winds Bulk Rate Agreement channel line-up.

 

HOLIDAY LIGHTING PROPOSAL - Mr. Valyo included a proposal from Holiday Lighting Designs. The proposal included lighting of the main entrance and palms for the sum of $5,500.      

The majority of the Board was not in favor of spending $5,500 for holiday lights. Mr. Pontrelli was asked if he would coordinate installing holiday lights again this year. Mr. Pontrelli answered with he would be willing to assist with help from other volunteers.

FINANCIAL – The Board reviewed the Accounts Balance Report as of September 1, 2009. The Board then reviewed the Delinquency Report as of August 31, 2009. Mr. Valyo informed the Board that collections are not good and he does not see any improvement any time soon. The Board then reviewed the July 2009 Balance Sheet and Income and Expense Report.

Mr. Valyo informed the Board the Association is under budget through July 2009.

 

ANNUAL PICNIC –  Mr. Rubin told the Board that he has chosen the date of November 15th for the annual picnic and asked if this date was the OK with the Board. The Board agreed to have the picnic on November 15th. There was a lengthy discussion regarding the picnic. Mr. Rubin told the Board a different company was going to furnish food at the picnic this year. There was discussion on sending out a party invitation with three wrist bands to each Boca Winds owner to gain entry to the picnic. Due to the mailing costs involved it was decided to hand out wristbands to Boca Winds owners at the picnic. Several volunteers will have a Boca Winds roster and furnish wristbands to Boca Winds owners only. It was also decided by the Board not to join Ashley Park to have a joint community picnic. Mr. Valyo was instructed to make sure a contract Deputy was on duty on Sunday November 15 in the afternoon.

 

OLD BUSINESS  - None

NEW BUSINESS – Mr. Knight discussed with the Board the Regency Place Neighborhood's desire to install new mailboxes for each owner in Regency Place. The proposed mailboxes would cost approximately $200 for each mailbox installed. There are 127 owners in Regency Place so the total cost for the mailboxes installed would be $25,400. Mr. Knight discussed using the funds allocated for the Regency Place entrance landscape improvements of $3,000 to offset some of the mailbox installation costs. The Board discussed this proposal and agreed the $3,000 entrance landscape improvement budget was not a sufficient credit to offset the total cost of $25,400 for the mailboxes.

 

Mr. Knight asked for assistance from the Board on how Regency Place could install new mailboxes without assessing the Regency Place owners. Mr. Rubin suggested having a Reserve Fund set up for all Neighborhoods to purchase and install new mailboxes when needed and discuss implementing the expense when discussing the 2010 Budget. Mr. Rubin also suggested suspending the summer pool security to save approximately $12,000 and possible use these funds for the mailbox Reserve Fund or use the $12,000 to increase the contract Deputies to 7 days per week instead of the current 6 days per week. The Board agreed these issues would be discussed at the Neighborhood level and again at a Board or Budget Meeting.

 

The Board Meeting was adjourned at 8:08 pm.

 

Minutes Approved By:

 

 

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Ginny DeMattei                                                                        Date