Board Members Present:  Ginny DeMattei, Fran Neiman, Paul Pontrelli, Joe Mauro,  Michael Docks,  Dominic  Portenzini,& Charlene Maville

 

Board Members Not Present:           Vince Knight

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Pontrelli opened the April 12, 2010 Board Meeting at 7:03 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES – The March 1, 2010 Board Meeting Minutes were reviewed by the Board.  Mrs. DeMattei made a motion to approve the Minutes as prepared. Mr. Potenzini seconded the motion and the March 1, 2010 Board Meeting Minutes were unanimously approved by the Board.

 

SECURITY – Bill Petraglia furnished a security report for the Board. Mr. Petraglia informed the Board of numerous incidents that occurred in the month of March. Mr. Petraglia then read various Deputy Reports from their March patrol shifts. Three incidents of note were, 1) two juveniles trespassing in vacant home in Regency Place; 2) an attempted home burglary in Carlyle Estates, suspects were arrested; 3) two juveniles were arrested in Waters Edge Estates for possession of marijuana.

WEBSITE – Mrs. DeMattei informed the Board she took new pictures of the Carlyle Estates, Baybury and Monterey Bay entrances because of their recent landscape, stone and signage improvements and will post these new entrance pictures on the Website. Mrs. DeMattei will also try to encourage Members to visit the Website by including a “Mystery Photograph” on the Website where the Members try to identify the location of the photograph in Boca Winds.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board that Bay Winds is having difficulty collecting delinquent assessments and paying their bills due to the large amount of properties in mortgage foreclosure. Bay Winds recently had to borrow/transfer $50,000 from their Reserve Account and deposit these funds into their Operating Account to facilitate paying current Association expenses.

 

Mr. Mauro asked Mr. Valyo if a Special Assessment is likely to be required in Boca Winds to pay Association expenses due to the large amount of delinquent assessments because of mortgage foreclosure. Mr. Valyo responded with a Special Assessment to pay for Association expenses is not likely to be required.

  

BEAUTIFICATION COMMITTEE – Mrs. Razzano addressed the Board with the progress of the Town Hall entrance refurbishing project. Mrs. Razzano stated the Committee has been working with the contractor selected on deciding which styles and colors to be used for the pavers and stone veneer work. Mrs. Razzano stated the area below the Town Hall clock and on both ends of the front elevation is where stone veneer will be installed and to install the stone properly the existing Styrofoam must be removed to expose the framing behind the Styrofoam. Some additional framing or preparation may be necessary to allow the stone to be installed properly in these areas. Mrs. Razzano then stated that all proposed refurbishing work is estimated to come in below the budget of $55,000. The Board then discussed the budget figure, the estimated cost of the paver work, the estimated cost of the stone work and various contractor proposal costs. Insurance requirements for the contractor were discussed by the Board.

 

The Board walked outside of Town Hall and Mrs. Razzano indicated the areas where the stone would be installed and explained what the front of Town Hall would look like after installation of all stone work and lower wall precast stone capping. Mrs. DeMattei asked Mrs. Neiman if she could prepare a drawing of the proposed front elevation of Town Hall to include the stone work. Mrs. Neiman agreed to prepare this drawing.

 

Mr. Pontrelli thanked Mrs. Razzano and the Beautification Committee for their work on the Town Hall refurbishing project.

 

Mr. Valyo then explained to the Board that over the years the birds have created numerous holes in the Styrofoam banding of Town Hall and these holes must be patched and repaired prior to painting of Town Hall. The painting of Town Hall is scheduled to be completed after the paver and stone work is complete. Mr. Valyo stated that a preliminary estimate for patching all of theses areas is $1,000 - $1,300 furnished by the contractor performing the stone and paver work. The Board agreed this repair work should be done prior to the painting.

 

Mr. Valyo also informed the Board that the Town Hall front entrance doors need to be replaced due to the raising of the grade at the front doors from the paver installation. The doors and closers are original and are approximately 22 years old and should to be replaced with new doors in compliance with the new building codes. Mr. Valyo stated he received proposals from three contractors and the lowest bid at approximately $4,100 seems to be good and qualified to perform the work. The Board agreed to have two new doors installed at the Town Hall entrance.

 

Mr. Valyo also informed the Board that the demolition/removal of the Styrofoam at the entrance of Town Hall would begin soon and the Board acknowledged commencement of the project.

 

WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board that the request for a skate board park at the Loggers Run Park on Palmetto Park Road will not be approved by the County due to lack of funds and supervision/liability issues. Mr. Rongione also mentioned the County is also contemplating using the Amphitheater at the regional park for Saturday night free concerts.

 

REQUEST FROM HERITAGE SQUARE NEIGHBORHOOD COMMITTEE – Mr. Docks and Mrs. Pat Ramano informed the Board the Heritage Square entrance columns are in need of repair. They stated that the Hampton Park and Baybury entrance columns were recently covered with a stone veneer and asked the Board if the Heritage Square entrance columns could also be covered with the same stone. The Board discussed this request. Mr. Valyo informed the Board the cost to install a stone veneer on the Heritage Square columns would be approximately $1,600 and that Heritage Square had reached their funding cap for entrance improvements. Mrs. DeMattei made a motion to make the necessary repairs to the Heritage Square entrance columns, paint the columns and when additional future funding is available for the Heritage Square entrance, Heritage Square could then install stone veneer on their columns. Mrs. Neiman seconded the motion. The motion was approved six (6) in favor and Mr. Docks opposed.

 

STREET PARKING VIOLATION IN WATERS EDGE ENCLAVE – Mr. Valyo informed the Board that there was a problem with a homeowner parking on the street in Waters Edge Enclave. Management sent several letters and then fined the Owner $100 for the violations. Mr. Valyo then received a letter from the Owner’s attorney contesting the $100 fine. A resident of the Waters Edge Neighborhood in attendance stated the street parking violation has been corrected. The Board agreed to keep the $100 fine on the Owner’s account.

 

22016 PALM GRASS DRIVE ABATEMENT MAINTENANCE - Mr. Pontrelli stated this property is currently in mortgage foreclosure but appears to have a renter residing in the house. Mr. Pontrelli also stated the house and property need maintenance performed to bring it up to community standards. There was Board discussion regarding what to do regarding maintenance of this property. Mrs. DeMattei made a motion to have the Association attorney send a “Demand For Mediation” to the Owner of the property. Mr. Pontrelli seconded the motion and the motion was unanimously approved.

There was Board discussion regarding what can be done with properties where properties are in mortgage foreclosure, the Owner is not paying the association assessments but the Owner is collecting rent money from renting the property until the mortgage is foreclosed. An Amendment was discussed but it was decided to wait until the State legislators attempt to pass a new bill this summer addressing this problem.

REQUEST FOR BASTKETBALL COURT LIGHTS – Mr. Mauro stated he has been using the basketball court often but the court cannot be used at night because there are no lights for the basketball court, just the tennis court. Mr. Mauro suggested installing additional lights on the tennis court lights and turn these lights toward the basketball court so there could be night use of the basketball court. The Board discussed this issue and thought there would some resistance from some Regency Place homeowners who would not want these lights shining in their back yard and would not like the noise from the basketball playing. Since Mr. Knight, the Regency Place Neighborhood Board Member is not in attendance at the Board Meeting this issue was postponed until Mr. Knight can discuss this request with his Neighborhood Committee.

  

OLD BUSINESS – Mrs. DeMattei informed the Board that C.E.R.T.S trained four (4) Boca Winds Owners in CPR at Town Hall on March 27^th. An additional date this summer may be scheduled for another CPR training session.

Mrs. Giannini addressed the Board about the condition of the playground at the west pool recreation area. Mrs. Giannini stated the playground needs repair and is currently a liability.

Mr. Valyo took pictures of the playground equipment and furnished these pictures to the Board. Mr. Valyo received a proposal for replacement of the parts of the playground that have rusted and need replacement. The replacement proposal was $15,000 for parts, freight and labor. Mr. Valyo suggested looking at removing the old equipment and installing new equipment for $15,000 - $20,000 instead of repairing the old playground equipment. The Board discussed repairing and/or replacing the playground equipment. There was discussion regarding the cost for the replacement or repairs. Board decided to remove the existing equipment because of its poor condition. and possible replacement of the equipment will be discussed at a future Board Meeting.

 

 

NEW BUSINESS –No new business.

 

MANAGEMENT REPORT – Mr. Valyo stated there were 208 violation letters sent to Owners in March. Mr. Valyo mentioned the kids damaged a Styrofoam band on the east side of Town Hall and graffiti was spray painted on the playground equipment in the Carlyle Estates/Hampton Park playground. Turf weeds were sprayed with selective herbicides and all Ficus Shrubs were sprayed with insecticides for the Fig White Fly that appeared again.

 

Mr. Valyo mentioned that the asphalt paving in front of Town Hall, including the secondary parking lot, will be fully funded at the end of 2010 and needs to be resurfaced with new asphalt after the new paver project is completed. Unfortunately the asphalt cost has dramatically increased in ten years when the last resurfacing was done. There is $15,000 in the Reserve Schedule for Town Hall Asphalt Resurfacing and the new cost will be approximately $20,000 due to the rising cost of oil. It was decided by the Board to have the Town Hall parking lot resurfaced closer to the end of the year to allow the concrete header curbs under the new pavers to cure and allow the asphalt to cure so the asphalt oils will not stain the new pavers by vehicle tires. Mr. Valyo informed the Board the cost to resurface the asphalt will increase by the end of the year so the current $20,000 proposal will increase.

 

FINANCIAL – The Board reviewed the Accounts Balance Report as of March 31, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is not good due to the large amount of delinquent accounts but the Association is still able to pay all bills.  Mr. Valyo informed the Board the Association received $6,000 from a foreclosing bank for a house in Monterey Bay.

 

 

The Board then reviewed the Delinquency Report as of March 31, 2010. Mr. Valyo stated he has been analyzing all existing delinquent accounts where the property has been liened for possible Association foreclosure. Mr. Valyo informed the Board there are no other properties for the Board to consider Association foreclosure at this time. The Association has begun Association foreclosure on the two (2) properties (22201 Collington Drive and 12108 Quilting Lane) approved by the Board at last months Board Meeting.

 

The Board then reviewed the March 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget by approximately $18,000 through March but the available cash in the Operating Account is low due to the large amount of delinquent accounts in mortgage foreclosure. Mrs. DeMattei informed the Board through March there is $592 available or under budget in the Abatement Maintenance Budget Line Item. Mr. Valyo reminded the Board that there is a total of $5,000 budgeted for Abatement Maintenance for the 2010 year.

 

Mr. Valyo informed the Board that a real estate agent who is attempting to rent a house in the community has asked the Association to “strike-out” or remove a sentence from the Boca Winds Lease Rider that allows the Association to collect administrative charges as determined by the Association. The Board agreed not to change or remove any language in the Lease Rider that was prepared by the Association attorney and used for approximately 10 years.

 

Mark Locigno, a Boca Winds resident and Member of the Waters Edge Committee, addressed the Board. Mr. Locigno had originally bid on the Town Hall paver project through Florida Pavers. Mr. Locigno told the Board he was never called and informed that his bid was not the one selected as contractor to perform the refurbishing work. Mr. Locigno felt he was ignored and wanted the Board to know that in his opinion it was not the proper way to handle the bidding and award process for the Town Hall refurbishing project. 

 

Mrs. Petraglia informed the Board a contract has not yet been signed with any contactor to begin the work and the Committee was going to contact the bidders this week after this Board Meeting with the Committee’s decision because they wanted to make absolutely sure of the contractor choice prior to contacting the other contractors.

 

Mrs. DeMattei stated that the Board may need to make a policy that Boca Winds Owners are not permitted to bid or perform on Boca Winds projects.

 

Mr. Potenzini made a motion to adjourn the Meeting. The motion was seconded by Mr. Mauro  and unanimously approved. The Board Meeting was adjourned at 9:06 pm.

 

Minutes Approved By:

 

 

___________________________________________          ____________________________

Ginny DeMattei                                                                        Date