BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
OCTOBER 4, 2010
Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Charlene Maville,
Michael Docks & Vincent Knight
Board Members Not Present: Joe Mauro and Dominic Potenzini
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the October 4, 2010 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES– The September 13, 2010 Board Meeting Minutes were reviewed by the Board. Mr. Pontrelli asked Mr. Valyo to change "Mr. Petraglia" to "Mr. Pontrelli" on page 2. Mrs. DeMattei made a motion to approve the Minutes with this one correction. Mr. Docks seconded the motion and the September 13, 2010 Board Meeting Minutes were unanimously approved by the Board.
SECURITY – Bill Petraglia was out of town and not in attendance at the Meeting so no report was given.
WEBSITE - Mrs. DeMattei reported she included a short survey on the Website asking homeowners if they wish to continue paying for Comcast Cable TV for a reduced bulk rate price in their maintenance assessments and if they would like to have internet service included with the cable TV service at a reduced bulk rate. Mrs. DeMattei also stated she scrubbed the directory to delete names which were no longer property owners in Boca Winds.
BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported at the September B.W. Board Meeting the Board approved the 2011 Estimated Operating Budget. Mr. Ristau reported that mostly due to additional expenses for Hydrilla and algae problems in the lakes, the B. W. quarterly assessment increased by $5.00.
BEAUTIFICATION COMMITTEE – Joanne Petraglia and Vikki Razzano were not in attendance so Mrs. Neiman addressed the Board. Mr. Neiman stated the Town Hall exterior entrance refurbishing is almost complete. There is a small punch-list of items to be completed by the contractor and the pavers then will be cleaned and sealed. Mrs. Neiman stated painting the exterior of Town Hall will begin shortly after the pavers are sealed. Mrs. Neiman reported the colors have been chosen by the Committee. Mr. Valyo informed the Board that he is in the process of obtaining painting bids.
Mr. Docks asked when the wooden 2" X 4"'s installed at the edge of new pavers would be removed. Mr. Valyo stated the 2" X 4"'s were installed to protect the edge of the new pavers and would be removed prior to the parking lot asphalt resurfacing. Mr. Valyo then stated it may not be good to install new asphalt on the parking lot if the rear pool and deck will soon be refurbished. The Committee will soon meet to discuss the rear pool deck area and when the parking lot should be resurfaced.
WEST BOCACOMMUNITY COUNCIL (WBCC) – Mr. Rongione was not in attendance. Mr. Pontrelli informed the Board at the last WBCC meeting an attorney was present and was asked questions regarding HOA's and Condo's. Mr. Pontrelli informed the Board that a new state statute governing condominiums requires all Board Members to complete a seminar sanctioned by the state to instruct Board Members how to properly operate the condominium association. This statute does not require HOA Board of Directors to complete this seminar at his time but is recommended. The Board agreed all Boca Winds Board Members should complete this seminar. Mrs. DeMattei stated many HOA's are requiring new Board Members to sign a document stating they have read and understand the community restrictive covenants, Bylaws and rules and regulations. The Board agreed Boca Winds should adopt this policy in the future. Mr. Pontrelli stated the recorded governing documents would need to be extended prior to their 30th anniversary or they will expire. Mr. Pontrelli informed the Board that WBCC will be investigating the specifics of a bio-fuel plant proposed to be built at the intersection of Atlantic Avenue and State Road 441.
CABLE TV PROPOSALS/OPTIONS – Mr. Pontrelli asked Allan Hertz to update the Board with this issue. Mr. Hertz informed the Board that he had spoken to attorney Chelle Konyk about contacting Comcast on behalf of Boca Winds. Mrs. Konyk has been in discussions with Tom Horn the Regional Vice President of Comcast. Comcast has agreed to furnish each Boca Winds owners at least two (2) Digital to Analog Converters (DTA's) when they become available and a main receiver box. Mr. Pontrelli asked Mr. Hertz if Mrs. Konyk has sent a letter to Comcast outlining the Boca Winds questions and requests. Mr. Hertz answered that Mrs. Konyk has had verbal conversations with Tom Horn of Comcast and that she recommended not to send a letter at this time. Mrs. Konyk will document her progress with Comcast in a letter written to Boca Winds and offered to come to a Board Meeting to discuss these issues with the Board.
Mr. Pontrelli stated the Cable TV Committee had a meeting with AT&T U-Verse recently. Mr. Pontrelli informed the Board that AT&T furnished a proposal for bulk rate cable TV. Mr. Pontrelli handed each Board Member a summery of the AT&T proposal costs and a comparison with the Comcast proposal costs for the same type of TV service. Mr. Ristau explained the summary he prepared and informed the Board that the AT&T proposal cost over a seven year period is approximately $700,000 more than Comcast comparing the same TV service. The summery prepared estimated commencement at January 1, 2011 and extend for a seven (7) year term. It was noted Comcast would furnish more channels in their proposal than AT&T and both proposals would increase at 5% per year. The Board discussed the AT&T and Comcast proposal summary.
It was than agreed that a cable TV questionnaire will be prepared and sent to all of the Boca Winds homeowners to gather information for the Board to make a decision that would benefit the majority of the homeowners in the community. One of the questions to the owners would be if the owner would like to have a reduced rate for bulk internet included with cable TV bulk rate package. It was noted that an amendment to the governing documents would need to be approved by 66% of the Boca Winds homeowners to include the cost for bulk rate internet bundled with the already existing bulk rate cable TV.
TOWN HALL AWNINGS/POOL GAZEBO - Mr. Valyo informed the Board that the Beautification Committee has requested installing a new awning for the rear of Town Hall because the color of the old awning will not work with the new building colors chosen for Town Hall. Mr. Valyo furnished three proposals for a new awning and the lowest proposal was from Delray Awning for $2,500. Mr. Valyo mentioned there are several options for the Gazebo near the pool. The existing awning could be removed and replaced with a new awning for approximately $900 or the existing wood structure could be removed and replaced with a new galvanized steel and awning structure for approximately $8,000 plus approximately $1,000 for removal and disposal of the existing Gazebo wooden structure.
The Board decided to refer this issue to the Beautification Committee for discussion and return to the Board with their suggestion.
Mr. Knight suggested the Board look into replacing the playground equipment removed at the west pool. Mr. Valyo stated a new playground structure for this area would cost approximately $15,000. The Board agreed the Beautification Committee look into new playground equipment for the west pool. This issue will also be discussed at the Budget Meeting.
21870 PHILMONT COURT– CLEANING AND PAINTING OF HOUSE– Mr. Valyo informed the Board the owners of 21870 Philmont Court were sent a demand letter by the association attorney for mediation to paint their house and the owners have responded to the demand by asking for a six month extension to paint their house. Mrs. DeMattei stated the Monterey Bay Neighborhood Committee discussed this issue and did not want to give the owner any more than three months to paint the house. The Board discussed this issue and agreed to give the owner three months to clean and paint the house.
SCHEDULE BUDGET MEETING - The Board agreed to have a Budget Meeting to prepare the 2011 Estimated Operating Budget on October 20, 2010, 6pm at Town Hall. Mr. Valyo will send the Finance Committee Members a draft of the proposed Budget one week prior to the Budget Meeting date.
OLD BUSINESS – Mr. Pontrelli stated he would submit early next year a revised letter for Board approval to be sent to all Boca Winds owners asking them to assist with determining renters in the community.
NEW BUSINESS– Allan Hertz asked the Board and Mr. Valyo if the Association will be able to pay all future bills due to the large amount of delinquent accounts. Mr. Valyo answered there is currently sufficient cash flow to pay all bills and he expects this to continue in the future but he could not be absolutely sure.
MANAGEMENT REPORT – Mr. Valyo reported management sent 175 violation letters to homeowners in September for various maintenance violations. Mr. Valyo informed the Board additional trees are currently being trimmed by Baker Tree Service. Mr. Valyo stated he received two additional proposals for the replacement of the Royal Palm that died on the west side of Shorewind Drive near the east entrance. Mrs. DeMattei made a motion to have Tropical Growers install a 10' gray wood Royal Palm for the cost of $800. The motion was seconded by Mr. Knight and unanimously approved by the Board.
FINANCIAL – The Board reviewed the Accounts Balance Report as of September 28, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is low but the Association is able to pay all bills despite the high amount of delinquent accounts. The Board then reviewed the Delinquency Report as of September 28, 2010. Mr. Valyo asked the Board to review a report in the Agenda package which indicates the most delinquent properties that are not yet in mortgage foreclosure. Mr. Valyo discussed several delinquent accounts on this list with the Board. Mr. Valyo informed the Board that at this time he does not suggest the Board initiate association foreclosure on any delinquent accounts/properties at this time.
The Board then reviewed the August 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through August.
Mr. Knight made a motion to adjourn the Meeting. The motion was seconded by Mr. Docks and unanimously approved. The Board Meeting was adjourned at 8:33 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei Date
Secretary
