BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
FEBRUARY 2, 2009
Board Members Present: Paul Pontrelli, Dominic Potenzini, Steve Rubin, Jose Gutman, Michael Docks, Vince Knight & Eric Marcus.
Board Members Not Present: Danialle Morris
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Rubin opened the February 2, 2009 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES – The January 5, 2009 Board Meeting Minutes were reviewed by the Board. A motion was made to approve the Minutes as prepared. The Board unanimously approved the Minutes.
SECURITY – Bill Petraglia gave a January 2009 Security Report. Mr. Petraglia read to the Board the Deputy Reports that are turned into Town Hall daily. There were no major problems to report by the Deputies. However, Graffiti on signs and utility boxes was reported by the Deputies. Mr. Valyo stated that management was removing graffiti from signs as it is noticed or reported but removal from the stop signs damages the finish of the stop sign. There was a discussion regarding the amount of graffiti recently appearing and methods to stop the graffiti artists. .Mr. Rubin stated he would like to have the on-duty Deputies check all abandoned properties while on their shift.
WEBSITE – Mrs. DeMattei furnished the Board with an analysis of viewers of the Website. The analysis shows an increase of viewers of the Website.
BAY WINDS BOARD OF DIRECTORS – Mr. Ristau told the Board there was a conference call with Bay Winds, Loggers Run and the attorney hired to assist in obtaining the Water Use Permit. The conference call clarified the status of obtaining the Water Use permits. Loggers Run is approximately three – four months behind Bay Winds in performing required water level monitoring. SFWMD is requesting Loggers Run and Bay Wind submit their permit applications at the same time so Bay Winds must wait for Logger Run to catch up with the requirements of SFWMD.
BEAUTIFICATION COMMITTEE – Fran Neiman told the Board Members she and Joann Petraglia were contacting the Committee Members from each Neighborhood to see what each Neighborhood’s “wishes” are. The Committee will be looking at installing some additional landscape or trees behind the new entrance walls.
WEST BOCA COMMUNITY COUNCIL – Nic Rongione reported to the Board it was very possible that University Drive and Riverside Drive would be removed from future county and state road plans by the end of March by the DCA. A new West Boca Raton library on State Road #7 between Yamato Road and Clint Moore will be opening on February 20th. The West Boca Community Council Presidents Breakfast Meeting will be held on February 25th, 7:30 am at Boca Lago. The skateboard park at Loggers Run is on hold due to funding problems. Mr. Rongione stated the State of Florida Department of Agriculture and Consumer Services is now in charge of monitoring cable TV companies starting in June.
MANAGEMENT REPORT – Mr. Valyo told the Board he sent 114 violation letters in January.
Mr. Valyo stated there is more homeowner compliance with cleaning concrete driveways, sidewalks and roofs in the winter months - out of the rainy season. The only problem to report in January was on-going graffiti being spray painted on signs and utility boxes around the community. Mulching, fertilizing and plant replacements have been completed and the Ficus shrubs will have to be checked periodically for the return of the Fig White Fly.
COMCAST BULK RATE CABLE TV CONTRACT -Mr. Valyo stated he furnished a copy of the Comcast Contract to Jose Guttman for review. Mr. Guttman told the Board he attended the last West Boca Community Council meeting where Comcast was to attend and answer questions regarding the removal of numerous channels/programs from the Bulk Rate Cable TV Agreements. Mr. Guttman furnished the Board with two documents – one he prepared from attending the WBCC meeting and another from an attorney who attended the WBCC meeting. The Board reviewed the documents and Mr. Guttman gave a lengthy report/presentation to the Board regarding his findings regarding Comcast Cable. Mr. Guttman also told the Board that Comcast has removed 5 of the 78 channels from the current channel line-up for Boca Winds and will be removing more in May. Comcast will furnish these channels back to the individual homeowners or through the bulk rate agreements for $5.00 per month per TV. Mr. Guttman stated at some time in the future if Comcast removes more channels from the Boca Winds line-up this may be a material breach of the contract. Mr. Guttman recommended the Board contact an attorney to place Comcast on notice they are in breach of the existing Bulk Rate Agreement and possibly ask for compensation for the lost channels. There was Board discussion regarding changing channels versus eliminating channels from the Bulk Rate Agreement. It was agreed by the Board to wait until May 2009 to see what additional changes are made to the existing Bulk Rate Agreement channel line-up, then possibly discuss this issue with an attorney.
WEST POOL GUTTER REPAIR – Mr. Valyo furnished the Board with three proposals to tile the gutter portion of the west pool. Mr. Valyo stated the marcite is detirioing and you can see the gunite surface beneath the marcite. The low proposal is $6,400 from NILOTILES, LLC. The Board gave the Beautification Committee the responsibility of choosing the color of the new tile. Mr. Marcus made a motion to have NILOTILES, LLC perform the installation of the new gutter tile for the price of $6,400. Mr. Knight seconded the motion at it was unanimously approved.
BOARD MEETING/NEIGHBORHOOD MEETING SCHEDULE FOR SEPTEMBER 2009 -
Mr. Rubin told the Board the September 7th Board Meeting falls on Labor Day and the meeting should be rescheduled the following Monday, September 14th. The Waters Edge Neighborhood Committee Meeting scheduled on September 14th will be rescheduled from 7 pm to 6 pm.
FINANCIAL – The Board reviewed the Account Balance Report as of January 28, 2009.
The Board then reviewed the Delinquency Report as of December 31, 2008. Mr. Valyo included two checks totaling $5,100 paid by banks after bank foreclosure to pay in full two delinquent. accounts.
The Board then reviewed the December 2008 Balance Sheet and Income and Expense Report. Mr. Valyo told the Board the Association had a net income for 2008 in the amount of $23,788. Mr. Ristau stated the primary reasons for the income was $9,850 in Violation Fines Income, $7,500 in Bad Dept Recovery and the Electric Budget Line Item came in $9,300 under Budget.
Mr. Ristau stated the auditors suggested taking the total income of $23,788 and put it into a Reserve For Bad Dept. Mr. Ristau suggested the Board place the income into the Capital Improvement Account. Mr. Rubin suggested using the income for the annual party. Ha Ha, he was just kidding. Mr. Potenzini made a motion to place the 2008 net income of $23, 788 into the Capital Improvement Reserve Account. The motion was seconded by Mr. Docks and the motion was unanimously approved.
OLD BUSINESS – None to discuss.
NEW BUSINESS – Mr. Pontrelli stated he drove the community today and noticed many homeowners are neglecting to irrigate and fertilize their lawns and landscape. Waterways had 66 of 163 lawns neglected at this time. There was Board discussion regarding this issue. The Board instructed Mr. Valyo to send violation letters to owners who are not irrigating and fertilizing the lawns and landscape.
HOLIDAY LIGHTS – As discussed at the January Board Meeting, each Board Member was instructed to poll their Neighborhood Committee to see if the Committee Members would like to see the Holiday lights in the median palm trees left on all year. The results from this poll were:
Waterways, Baybury, Heritage Square and Waters Edge voted not to keep the median palm tree lights on all year.
Carlyle Estates, Hampton Park & Regency Place voted yes to keep the median palm tree lights on all year. The Holiday lights will be removed soon.
The Board Meeting was adjourned at 8:29 pm.
Minutes Approved By:
___________________________________________ ____________________________
Danialle Morris Date
