Present:                    Ginny DeMattei, Fran Neiman, Paul Pontrelli, Joe Mauro, Vince Knight,

                                    Michael Docks, Dominic Potenzini & Charlene Maville

 

Not Present:               None

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Pontrelli opened the March 1, 2010 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES – The February 1, 2010 Board Meeting Minutes were reviewed by the Board.  Mr. Valyo was asked to change the name of Edward Razzano to Edward Brayman and correct the spelling of Potenzini. Mrs. DeMattei made a motion to approve the Minutes with the corrections as noted. Mr. Potenzini seconded the motion and the February 1, 2010 Board Meeting Minutes were unanimously approved by the Board.

 

SECURITY – Bill Petraglia furnished a security report for the Board. Mr. Petraglia informed the Board it was a fairly quiet and uneventful month of February with no problems to report. Mr. Petraglia then read various Deputy Reports from their February patrol shifts. It was reported there were several vehicle break-ins and thefts in the Ashley Park community.

WEBSITE – Mrs. DeMattei informed the Board the registration for the C.E.R.T CPR instruction/class has been posted on the Website. There was nothing else to report.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board all was quiet and there was nothing new to report.

 

BEAUTIFICATION COMMITTEE – Mrs. Petraglia stated the Board approved the budget for updating/refurbishing the entrance of Town Hall by replacing the stamped concrete with cement pavers, adding retaining walls and installing stone on the existing columns. Mrs. Petraglia stated since last Board Meeting the Committee has met several times and had taken trips to some of the contractors furnishing proposals for the refurbishing work.

 

Mrs. Razzano presented a spreadsheet with the three bidding contractors labeled as Contractor “A”, “B” & “C” (without furnishing the actual name of the bidding contractor). Mrs. Razzano explained the spreadsheet and proposals and the differences and similarities of the three bidding contractors. Costs for permitting are an additional expense not included in the proposal costs.

After explaining the scope of work of the three bidding contractors, materials proposed and indicating the costs for individual items in the bids, Mrs. Razzano stated the Committee recommended bidding Contractor “A”.

Mrs. Razzano answered questions from the Board and there was Board discussion regarding the contractors and completion dates. Mrs. Razzano informed the Board the Town Hall front entrance doors would need to be replaced and are not included in the proposals.

 

 

WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board the next WBCC meeting is Tuesday, March 9^th at the Boca Lago Clubhouse. Candidates for the open congressional seat that Congressman Wexler has vacated will be speaking. That is all to report.

 

22122 CANDLE COURT MAINTENANCE VIOLATION – Mr. Valyo informed the Board that the Owner has completed the required painting of their house after receiving a pre-suit mediation letter from the Association attorney. The Board was pleased this problem has been resolved.

 

HAMPTON PARK/CARLYLE ESTATES PLAYGROUND - Mr. Valyo informed the Board that the old fence around the playground equipment was removed, two new benches were installed and a new sign was placed at the playground. All work as requested by the Board is complete.

OLD BUSINESS – None to discuss.

NEW BUSINESS -   Mrs. Neiman stated that kids with skate boards have damaged Boca Winds property over the years and suggested the Boca Winds representative to the West Boca Community Council, Nick Rongione and/or the Boca Winds representative to the Bay Winds Homeowners Association, Ken Ristau, discuss with Palm Beach County the possibility of installing portable skate board ramps at the under-utilized roller skating rink located in the county park on West Palmetto Park Road.

 

Mr. Rongione informed the Board that the WBCC discussed this issue last year but due to supervision and liability issues the County was not willing to install skate board ramps at the park. The County was willing to install the skate board ramps but was not willing to fund required supervision. Mr. Rongione will research this issue again to see if supervision was mandatory at the County Parks.

 

Mr. Pontrelli informed the Board that he was just informed there is a five year window of opportunity for homeowners to contact their insurance companies regarding damage to their homes due to a hurricane. The five year period from Hurricane Wilma is expiring in October of 2010. Mr. Pontrelli asked the Board if they had any interest in having a Public Adjuster attend a Board Meeting to discuss issues and opportunities with the Board and Owners attending the Meeting. The Board asked that Mrs. DeMattei place this information on the Website.

 

 

Mr. Pontrelli informed the Board that during a Bay Winds Board of Directors Meeting he attended he met Lloyd Comiter, a Bay Winds Board Member and attorney who is running for Palm Beach County judge. Mr. Comiter asked Mr. Pontrelli if he could speak at one of the Boca Winds Board Meetings. There was discussion regarding the Associations obligation to allow political candidates to speak on Boca Winds common areas. Mrs. DeMattei informed the Board that previously the Board’s decision was not to allow political candidates to speak at Boca Winds Meetings unless all candidates for that position are also invited to speak.

 

MANAGEMENT REPORT – Mr. Valyo stated there were 172 violation letters sent to Owners in February. Turf weeds were sprayed with selective herbicides and all Gold Mound shrubs were replaced with Arboricola Trinette, a very hardy shrub that should last very long.

 

FINANCIAL – The Board reviewed the Accounts Balance Report as of February 23, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is not good due to the large amount of delinquent accounts but the Association is still able to pay all bills.

 

The Board reviewed the Delinquency Report as of February 23, 2010. Mr. Valyo stated he has been analyzing all existing delinquent accounts where the property has been liened for possible Association foreclosure. Mr. Valyo informed the Board there are only two delinquent Owners/properties that he recommends Association foreclosure. The two properties are not at this time in mortgage foreclosure and the existing/remaining mortgages balances are fairly low.

The two properties Mr. Valyo recommends Association foreclosure are 22201 Collington Drive and 12108 Quilting Lane. Mr. Mauro made a motion to begin Association foreclosure on 22201 Collington Drive and 12108 Quilting Lane due to their delinquent assessment accounts. Mrs. DeMattei seconded the motion and the motion was unanimously approved by the Board. Mr. Valyo will forward this decision to the Association attorney and he will keep the Board posted with collection progress but he stated foreclosure is a lengthy procedure. Mr. Valyo also informed the Board there is always the possibility the mortgage holder on these two properties will begin mortgage foreclosure and the Association may need to stop their foreclosure process.

 

The Board then reviewed the January 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through January but the available cash in the Operating Account is low due to the large amount of delinquent accounts in mortgage foreclosure. Mr. Valyo informed the Board there are currently 64 Owners in mortgage foreclosure and also stated this amount may increase before it decreases.

 

Mr. Knight made a motion to adjourn the Meeting. The motion was seconded by Mr. Pontrelli and unanimously approved. The Board Meeting was adjourned at 8 pm.

 

Minutes Approved By:

 

 

___________________________________________          ____________________________

Ginny DeMattei                                                                        Date