BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
OCTOBER 6, 2008
Board Members Present: Danialle Morris, Paul Pontrelli, Dominic Potenzini, Steve Rubin, Mike Zaremba, Michael Docks, Vince Knight & Eric Marcus.
Board Members Not Present: None
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Rubin opened the October 2008 Board Meeting at 7pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES - The September 8, 2008 Board Meeting Minutes were reviewed by the Board. A motion was made to approve the Minutes as prepared with a spelling correction of Danialle. The Board unanimously approved the Minutes.
SECURITY - Bill Patraglia presented the Board with contract deputy reports for the month of September. Mr. Patraglia read several deputy reports detailing certain activities during the month. There were no common area problems to report. There were no major problems the deputies encountered. Mr. Rubin told the Board the deputies working on the weekends do not have access to the pool areas or the bathrooms because they cannot pick-up the pool gate key at the Town Hall office because it is closed on the weekends. Mr. Rubin suggested coming up with some way to ensure the deputies have a pool gate key for the weekends. After some discussion it was decided that Mr. Valyo would purchase a lock box and install it a location to be determined with the assistance of Mr. Patraglia. It was mentioned there will be only one deputy scheduled for the evening of Halloween.
WEBSITE - Ginny DeMattei stated she will be asking for homeowners to submit community pictures to be placed on the Website. Mrs. DeMattei will announce the date of the annual picnic on the Website. There was nothing else to report regarding the Website.
BAY WINDS BOARD OF DIRECTORS - Mr. Ristau told the Board the Bay Winds Board approved the 2009 Estimated Operating Budget with an increase of $3.00 per quarter. Mr. Ristau stated the increase was in part due to the increase in the cost of fertilizer.
BEAUTIFICATION COMMITTEE - Fran Neiman stated after the rainy season the Committee will decide on the colors for the satellite pool deck. She also stated there appears to be a problem with the lights at the new entrance. Mr. Valyo will check into this situation. There was nothing else to report at this time.
WEST BOCA COMMUNITY COUNCIL - Nic Rongione mentioned the next WBCC meeting would be held on September 14th, 7:30pm at Boca Lago. The meeting will be the final forum for local candidates running for state or county government office. At the November meeting an attorney specializing in association law will talk about the home foreclosure problems and their impact on homeowner and condominium associations. Mr. Rongione stated the owners of Thomas Farms have approached the WBCC with their intentions of developing the property they own at the north east corner of Clintmore Road and State Road 441. Mr. Rongione also stated there may be interest in building a skate board park in west Boca Raton, possibly at the county park on west Palmetto Park Road. There was a discussion regarding possible concerts at the county amphitheater.
MANAGEMENT REPORT - Mr. Valyo told the Board violation letters would be sent after the Board Meeting due to the last Board Meeting being postponed a week because of the Labor Day holiday. No problems to report for the month. Summer annuals will be replaced in November and mulch will be placed in November. Nothing else to report.
TOWN HALL PARKING SECURITY - The Board discussed the possibility of offering security for the private parties held at Town Hall. There was no interest by the Board to offer this security at the owners option and expense. Mr. Valyo included the current Town Hall Party Agreement in the agenda package for the Board to review.
2009 ESTIMATED OPERATING BUDGET - Mr. Rubin appointed a five member Finance Committee to include Mr. Ristau, Mrs. DeMattei, Mr. Zaremba, Mr. Pontrelli and himself. The Committee will meet on October 20, 2008, 6pm, to work on a 2009 Estimated Operating Budget. The proposed Budget will be presented to the Board for review and approval at the November Board Meeting.Mr. Valyo will send the Committee a draft 2009 Budget at least a week prior to the meeting.
INCREASE IN FERTILIZER COSTS - Mr. Valyo stated he wanted to inform the Board of the increase in fertilizer costs which will affect the 2009 Budget as it already has affected the 2009 Bay Winds 2009 Budget.
FINANCIAL - The Board reviewed the Account Balance Report as of October 1,2008.
The Board then reviewed the Delinquency Report as of September 2, 2008. It was mentioned there were 21 properties in mortgage foreclosure. The Board discussedthe properties in foreclosure.
The Board then reviewed the August 2008 Balance Sheet and Income and Expense Report. Mr. Valyo stated the association is in good financial shape except for the large amount of delinquent assessments and has no cash-flow problems. The Suntrust interest rate problem was resolved with Suntrust and all interest owed the association was credited. Suntrust admitted their mistake and corrected their mistake.
FIG WHITEFLY - Mr. Valyo told the Board there is a Fig Whitefly problem/infestation that is now moving into Palm Beach County from Miami Dade and Broward County. The Fig Whitefly is infesting the Ficus shrubs and trees. The Whitefly can severely damage or even kill all of the Ficus in the community if not controlled chemically with proper pesticides. Mr. Valyo told the Board that Bay Winds and Boca Winds may have to spend un-budget funds to control this problem. Mr. Valyo is now getting proposals for this pest control service.
NEW BUSINESS - Mrs. Morris asked the Board if something could be done to keep the elementary school traffic/vehicles from parking on and damaging the grass on Shorewind Drive at the west Boca Winds entrance. The Board discussed this issue and asked Mr. Valyo to prepare an estimate for PVC posts to be installed as barricades to keep vehicles from parking on the grass. Mr. Valyo told the Board that the posts may be taken out by the county or sheriff’s department.
HOLIDAY LIGHTS - Mr. Pontrelli asked the Board for a budget allocation for holiday lights. Mr. Pontrelli made a motion to approve $500 for holiday lights. The motion was seconded by Mrs. Morris. The motion was approved with six in favor and two not in favor. Mr. Zaremba and Mr. Docks were against the motion.
The Board Meeting was adjourned at 8:45 pm.
Minutes Approved By:
___________________________________ __________________________
Danialle Morris Date
