Present:                      Danialle Morris, Paul Pontrelli, Dominic Potenzini, Steve Rubin, Jose                                         Gutman, Michael Docks, Vince Knight & Eric Marcus.

 

Not Present:               None

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

 

Mr. Rubin opened the December 2008 Board Meeting at 7:15 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES– The November 3, 2008 Board Meeting Minutes were reviewed by the Board. A motion was made to approve the Minutes as prepared. The Board unanimously approved the Minutes.

 

SECURITY – Bill Petraglia presented the Board with contract deputy reports for the month of November 2008. Mr. Petraglia read several deputy reports detailing certain activities during the month. There were no major problems the deputies encountered. Mr. Potenzini informed the Board someone had removed a letter from the Carlyle west entrance sign.

 

WEBSITE – Mrs. DeMattei stated there was nothing to report regarding the Website. She will update the Website with the addition of Jose Gutman representing Waters Edge on the Board of Directors.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau told the Board the attorney hired to assist in obtaining the Water Use Permit has completed the first draft of the variance required for the permit and will submit this to the South Florida Water Management District soon.

 

BEAUTIFICATION COMMITTEE – Fran Neiman stated the Committee was working with Mr. Valyo to complete the pool deck staining at the west pool and the resurfacing of the asphalt parking lot. Mr. Valyo stated there is an agenda item to discuss the needed pool gutter work at the west pool. If the gutter work is to be done, the pool deck staining will be done after the gutter work.

 

Mr. Valyo stated he needs a few more Board Members decisions for winter annuals at their Neighborhood entrances. Mr. Valyo also stated CMC has treated about 80% of the Ficus shrubs with the granular Aloft. After completion of the Aloft, the Ficus shrubs will be sprayed with a pesticide to kill any Fig Whitefly observed. An informative letter explaining the Fig Whitefly and treatment options was sent to all homeowners with the Bay Winds Budget.

 

WEST BOCA COMMUNITY COUNCIL – Nic Rongione told the Board there was no December Council Meeting and congratulated Frank Barbieri with winning a seat on the Palm Beach County School Board.

 

MANAGEMENT REPORT – Mr. Valyo told the Board he sent 113 violation letters in November. There are no problems to report for the month. Winter annuals and mulch will be installed in December due to the completion of the granular placement of Aloft for the Fig Whitefly. There is nothing else to report.

 

APPOINTMENT OF B.W. BOARD MEMBERS – Mr. Rubin asked the Board for nominations for B. W. Board Members. Mr. Pontrelli nominated Ginny DeMattei and Ken Ristau as B. W. Board Members. The motion was seconded by Mrs. Morris and unanimously approved.

 

21798 PHILMONT COURT COMMERCIAL VEHICLE VIOLATION – The Board discussed the continual parking of a commercial van at 21798 Philmont Court. There was a letter sent by the attorney to the owner and renter included in the agenda package for review. The letter stated the commercial vehicle in violation would be towed from the property if not removed or parked in the garage within 15 days. Mrs. Morris told the Board the commercial vehicle violation still remains. Mr. Valyo stated the owner of the property has already been fined $1,000.00 for the continual violations. Mr. Valyo asked the Board for a motion to approve towing of the vehicle in violation. Mr. Rubin told Mr. Valyo to have another letter sent by the attorney to the owner of the commercial vehicle stating the vehicle would be towed if not removed from the property or parked in the garage within 15 days. Mrs. Morris then made a motion to have the commercial vehicle towed if not removed or parked in the garage after the 15-day notice from the attorney to the owner of the commercial vehicle. The motion was seconded and unanimously approved. Mr. Valyo told the Board the towing company would need a signature authorizing the towing at the time of towing and suggested the tow take place in the evening, after dark. Mr. Rubin agreed to sign for the tow and to have the on-duty deputy present at the time of towing.

 

22201 COLLINGTON DRIVE DISABLED VEHICLES VIOLATION – The attorney sent a letter to the property owner of 22201 Collington drive to remove the two inoperable vehicles from the driveway. The notice gave the owner 30 days to remove the inoperable vehicles. The 30 days expires on December 7^th. Mr. Valyo asked for a motion to tow the two vehicles in violation. Mr. Docks made a motion to tow the two inoperable vehicles from the driveway of 22201 Collington drive after the 30-day notice expiration. Mr. Potenzini seconded the motion and it was unanimously approved.

 

WEST POOL GUTTER REPAIRS – Mr. Valyo showed the Board pictures of the west pool gutters. The gutter and vertical wall behind the gutter are deteriorating and need resurfacing or tile installed on the surfaces. Mr. Valyo has one proposal for tiling the gutter area, which he recommends. Mr. Valyo will have additional proposals for the next Board Meeting.

 

 

 

 

POOL GATE LOCKS – Allan Hertz sent an e-mail to Management and some of the Board Members stating that a child of a neighbor was locked inside the west pool fenced area because he locked his gate key in the bathroom. Mr. Hertz stated a key is needed to exit the pool gate and thinks this is a potentially dangerous situation. The Board discussed the possibility of installing a non-locking door knob on the inside of the pool gate so a key is not necessary to exit the pool area. Mr. Rubin asked Mrs. DeMattei to ask other communities she is familiar with how they handle exiting from their pool gates and what is stated on the signs inside their fenced-in pool area. Mr. Rubin asked if anyone would like to make a motion to change exiting the pool gates from needing a key to not needing a key. No motion was made. Mr. Rubin stated the signs at the pools may need to be changed to add language regarding exiting the pool gate.

 

COMMUNITY PICNIC – Mr. Rubin stated the picnic was a success but in the future there may be a need to give out wrist bands to control non-Boca Winds Members from attending. Mr. Rubin stated there was one arrest at the picnic. Ashley Park has approached Mr. Rubin about combining the Ashley Park and Boca Winds annual picnics. Many details would need to be discussed and resolved next year prior to the picnic in November.

 

FINANCIAL – The Board reviewed the Account Balance Report as of November 24, 2008. Mr. Valyo told the Board the cash in the Operating Account is low, around $19,000, due to the large amount of delinquent assessments owed to the association. Mr. Valyo recommends transferring $50,000 from the Excess Operating Account to the Operating Account. Mr. Potenzini made a motion to transfer $50,000 from Excess Operating Account to the Operating Account. Mr. Pontrelli seconded the motion and it was unanimously approved.

 

The Board then reviewed the Delinquency Report as of November 24, 2008. The Delinquency Report indicates $107,000 in delinquent assessments. Mr. Valyo stated in his opinion most of this delinquency will be collected but some will be lost. It was noted there are 28 properties in bank or association foreclosure. The Board discussed some delinquent accounts.

 

The Board then reviewed the October 2008 Balance Sheet and Income and Expense Report. Mr. Valyo stated the association is in good financial shape except for the large amount of delinquent assessments and a slight cash-flow problem.

 

OLD BUSINESS – Mr. Pontrelli asked Mr. Valyo if he could pressure FPL into painting the fiberglass light poles in the Neighborhoods. Mr. Valyo informed the Board of the reluctance of FPL to paint these light poles. Mr. Valyo will send a letter to FPL asking for the poles to be painted. Mr. Valyo stated a letter from the attorney may also need to be sent to FPL.

 

NEW BUSINESS – Mr. Pontrelli informed the Board about Comcast and their channel line-up changes. Comcast has the right to alter their channel line-up and will make more changes in the future. Mr. Valyo will copy and furnish the Comcast Agreement to Jose Gutman and Paul Pontrelli to review.

 

 

 

 

The Board Meeting was adjourned at 8:25 pm.

 

Minutes Approved By:

 

 

 

___________________________________________              ____________________________

Danialle Morris                                                                         Date