BOCA WINDS HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
JUNE 7, 2010
Board Members Present: Ginny DeMattei, Fran Neiman, Paul Pontrelli, Michael Docks, Dominic Potenzini &
Charlene Maville
Board Members Not Present: Joe Mauro & Vincent Knight
Also Present: Paul Valyo, Community Management & Construction, Inc.
Mr. Pontrelli opened the June 7, 2010 Board Meeting at 7:03 pm and welcomed all Board Members and Homeowner Members in attendance.
MINUTES – The May 3, 2010 Board Meeting Minutes were reviewed by the Board. Mrs. DeMattei made a motion to approve the Minutes as prepared. Mrs. Maville seconded the motion and the May 3, 2010 Board Meeting Minutes were unanimously approved by the Board.
RESCHEDULE JULY 5TH BOARD MEETING - Mr. Valyo informed the Board that the next regular scheduled Board Meeting falls on July 5th, a federal holiday. The Board agreed to reschedule the next Board Meeting for Wednesday, July 14, 7pm at Town Hall.
SECURITY – Bill Petraglia furnished a Security Report for the Board. Mr. Petraglia informed the Board of several incidents that occurred in the month of May. Mr. Petraglia then read various Deputy Reports from their May patrol shifts. There were no acts of common area vandalism reported and no major incidents to report. Mr. Petraglia stated that he and Mr. Valyo had a meeting with the owner of Arrow Security, the summer pool security company and the summer pool security started on June 3rd, the last day of school for Palm Beach County. The hours of the summer pool security are from 11am to 6pm, 7 days per week until school starts again in August.
WEBSITE – Mrs. DeMattei reported she did not get any response from the mystery photo she posted on the Website but will make another attempt. There was nothing else to report.
BAY WINDS BOARD OF DIRECTORS – Mr. Ristau reported that Palm Beach Aquatics, the lake maintenance contractor, has placed a chemical called Sonar in the lakes to control the lake bottom weed growth. Mr. Valyo informed the Board the process will take approximately 60 days for the Sonar to kill the lake bottom weeds and for the water to clear again. The lakes were tested for phosphates and the levels were higher than normal mostly due to fertilizer run-off into the lakes. Palm Beach Aquatics will submit a plan to reduce the aquatic growth including a cost estimate in July at the next Bay Winds Board Meeting. Mr. Valyo and Mr. Ristau answered some questions from the Members in attendance.
BEAUTIFICATION COMMITTEE – Joann Petraglia addressed the Board and stated the Town Hall entrance refurbishing project will begin as soon as the permits are received from Palm Beach County. Mr. Valyo stated the permit is expected this week or next week.
WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board the next WBCC meeting is June 8th, at the Boca Lago Clubhouse and attorney Donna Gerber will be discussing the new state statutes regulating Condos and HOA’s. The WCBB, COWBRA and the Delray Alliance will have a gathering on July 16, 3pm at the Spanish River Church. General Petraeus will be the guest speaker. Also Palm Beach County zoning has approved the installation of a new nursing, assisted and independent living facility on Glades Road near Lyons Road.
COMCAST CABLE TV PROPOSAL – Mr. Pontrelli informed the Board that Comcast has furnished Boca Winds with a new cable TV service proposal at a meeting with himself, Ken Ristau, Nick Rongione, Allen Hertz, Jose Guttman and Paul Valyo. The previous 8-year and 6-year term proposals from Comcast were denied by the Board. Mr. Hertz spoke to the Board and Members in attendance describing the Comcast proposal. Mr. Hertz explained the analog to digital conversion performed by Comcast (required by January 2013) and stated the new proposals were significantly better than the previous proposals furnished by Comcast. Mr. Hertz explained the following: Comcast has furnished two proposal terms – a five (5) year and a seven (7) year term - there are 2-1/2 years remaining on the current Agreement. The cost for the 5-year term is $23.95 per month and the cost for the 7-year term is $24.95 per month, both with 5% increases per year plus applicable taxes. Service package includes 130 channels, Video On Demand, 1 digital converter and 2 digital to analog cable boxes (DTA's). There are signing incentives: $44,000 for the 5-year term and $70,000 for the 7-year term. The bulk service package will be provided for up to three (3) TV's per house. Additional TV's (more than 3) will require additional DTA's and will be billed separately by Comcast. There are 440 homeowners in Boca Winds that already subscribe to expanded services that Comcast will now provide in the Bulk Rate Package so these homeowners will see a decrease in their service cost. Mr. Hertz answered several questions from the Board and homeowners in attendance. Ken Ristau furnished the Board with a cost breakdown of the two Comcast proposals and stated the 5-year term would be $87,000 more costly than the 7-year term. It was noted that Comcast has extended the current offers until the end of July 2010 and the first 5% increase would start in January 1, 2012.
The Board discussed the Comcast proposals and current service. The Board discussed other possible options to Comcast. The possible options are: ATT U-Verse, Dish Network, Direct TV and Hotwire Communications. Committee Member Jose Guttman suggested conference calling attorney Chelle Konyk to obtain her opinion on the new Comcast proposals. The Board agreed and called attorney Mrs. Konyk. Mrs. Konyk talked about Comcast and potential competitors and answered several questions from Board Members. Mrs. Konyk - suggested to include "future proofing" into any new service provider agreement which allows the agreement to be altered due to future technology changes, advances, cost decreases, etc. Comcast will not allow "future proofing" to be included in their agreements. Mrs. Konyk also stated she would not recommend ATT for a new bulk rate agreement due to their twisted pair/bandwidth wiring to the home. Mrs. Konyk recommended Hotwire Communications for video but internet service would also need to be included in the agreement because they come as a package.
Mrs. Konyk stated she recommends the Board not sign a 5-year or 7-year Agreement with Comcast at this time and obtain proposals from other providers. The Board thanked Mrs. Konyk for her time and assistance. The Board told Mr. Valyo to inform Mrs. Howard (Comcast) the Board has not yet decided on either proposal furnished and will again discuss this issue at the July Board Meeting.
WEST POOL PLAYGROUND EQUIPMENT – Mr. Valyo informed the Board the old playground equipment outside of the west pool has been dismantled and removed. The area is just sand at this time.
WILD PIGS/BOARS VISITING COMMUNITY - Mr. Valyo informed the Board that wild boars had entered the community through a broken fence on the south side of the community and destroyed grass in three large areas. The fence has been repaired and the boars should not be able to enter again.
COMMUNITY EMERGENCY RESPONSE TEAM (C.E.R.T.) - Mrs. DeMattei introduced Fran Kipperman, the local organizer of C.E.R.T. Mrs. Kipperman explained the procedures of C.E.R.T. in response to an emergency, hurricane or natural disaster and answered questions from the Board and owners in attendance. Mrs. Kipperman spoke to the Board regarding C.E.R.T. and requested using Boca Winds Town Hall once per month for C.E.R.T/disaster training. Homeowners from surrounding communities would also be using Town Hall for the training program. Mrs. De Mattei made a motion to allow C.E.R.T. to use the Boca Winds Town Hall on the third Thursday of each month from 7pm to 10pm for the training of Boca Winds and surrounding community owners. The motion was conditional for of the use for 6 months initially to see what response and participation there is from the Boca Winds Community. The motion was seconded by Mr. Docks and the motion was unanimously approved. Mr. Valyo was instructed to furnish a key for Town Hall to Mrs. Kipperman. It was also approved to allow C.E.R.T. to use the west pool parking lot for a drill on the 3rd Saturday in July.
OLD BUSINESS – No old business to discuss.
NEW BUSINESS – Mr. Pontrelli informed the Board that there was a meeting at Town Hall recently with himself, Mr. Valyo, Mr. Ristau and Mr. Maida (Ashley Park) and the association attorney, Phil Croyle. The meeting was called to discuss the current association foreclosure policy. After discussion, Mr. Croyle recommended to continue with the current foreclosure policy and not to foreclose any property that is in mortgage foreclosure and attempt to rent or sell the property to collect delinquent assessments.
The Board then discussed a new state statute that allows the association to collect delinquent assessments from a renter of a property where the owner is delinquent with assessments. Mrs.
DeMattei asked the Board how they would identify the properties where this situation exists and suggested the Board and Neighborhood Committee Members determine which properties in their Neighborhoods are being rented and furnish this information to Mr. Valyo. It was also suggested to send a letter to all of the Owners in the Community informing the Boards intention of collecting delinquent assessments from renters.
MANAGEMENT REPORT – Nothing to report.
FINANCIAL – The Board reviewed the Accounts Balance Report as of May 28, 2010. Mr. Valyo informed the Board the available cash situation in the Operating Account is not good due to the large number of delinquent accounts but the Association is still able to pay all bills.
The Board then reviewed the Delinquency Report as of May 28, 2010. Mr. Valyo asked the Board to review a report in the Agenda package which indicates the most delinquent properties that are not yet in mortgage foreclosure. Mr. Valyo stated there are three (3) Owners that are not paying their association assessments and are not currently in mortgage foreclosure. The Board decided to review these properties at the July Board Meeting for possible association foreclosure.
The Board then reviewed the April 2010 Balance Sheet and Income Expense Report. Mr. Valyo informed the Board expenses are under budget through April but the available cash in the Operating Account is low due to the large amount of delinquent accounts in mortgage foreclosure.
Mr. Potenzini made a motion to adjourn the Meeting. The motion was seconded by Mrs. Maville and unanimously approved. The Board Meeting was adjourned at 9:07 pm.
Minutes Approved By:
___________________________________________ ____________________________
Ginny DeMattei Date
