Board MembersPresent:    Danialle Morris, Paul Pontrelli, Dominic Potenzini, Steve Rubin,  Jose                           Gutman, Michael Docks, Vince Knight & Eric Marcus.

 

Not Present:               None

 

Also Present:              Paul Valyo, Community Management & Construction, Inc.

 

Mr. Rubin opened the December 2008 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES  – The December 1, 2008 Annual Meeting Minutes and the December 1, 2008 Board Meeting Minutes were reviewed by the Board. A motion was made to approve the Minutes as prepared. The Board unanimously approved the Minutes of both Meetings.

 

SECURITY – Bill Petraglia was not in attendance at the Board Meeting. There was no report given.

 

WEBSITE – Mrs. DeMattei told the Board she received two responses from other communities to her inquiry regarding their pool rules. The Boca Winds Pool Rules state children under thirteen years of age are not allowed to use the pool unless accompanied by an adult. Boca Woods pool rules state children under sixteen are not allowed to use the pool unless accompanied by an adult. Lakes of Boca pool rules state children under twelve are not allowed in the pool unless accompanied by an adult.

 

Mr. Rubin then asked Mrs. DeMattei to inquire from other communities what type of gate access they have for their pools - how are pool users exiting the pool gate - do they need a key to exit ?

 

Mrs. DeMattei told the Board she will soon post the picnic photographs on the Website. She also stated she has the January and February 2009 Neighborhood and Board Meeting schedules and she would like to receive the balance of the year meeting schedule from Management to also post on the Website.

 

BEAUTIFICATION COMMITTEE – Fran Neiman asked the Board Members if they could discuss any capital improvement needs with their respective Neighborhoods and bring these items to the Beautification Committee to discuss. A meeting will be scheduled in the future to discuss possible capital or landscape improvements. Mr. Valyo stated the asphalt resurfacing of the west pool parking lot will be performed this week. The pool gutter tile work and pool deck staining remain to be done at the west pool.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau told the Board the attorney hired to assist in obtaining the Water Use Permit has completed the variance required for the permit and will submit this to the South Florida Water Management District.

 

WEST BOCA COMMUNITY COUNCIL – Nic Rongione was not in attendance at the Board Meeting. The next Council Meeting will include Cable TV discussions with Comcast.

 

MANAGEMENT REPORT – Mr. Valyo told the Board he sent 96 violation letters in December.

Mr. Valyo stated there is more homeowner compliance with cleaning concrete driveways, sidewalks and roofs in the winter months - out of the rainy season. The only problem in December was graffiti spray painted inside the west pool bathrooms and many of the community and Neighborhood signs, including stop signs and utility boxes. Most of the graffiti was able to be removed but now some of the Neighborhood signs need to be repainted. Mr. Rubin asked Mr. Valyo to check with the Palm Beach County Crime Unit to see if they can assist in determining the identity of the graffiti artist.

 

Mr. Valyo also stated winter annuals and mulching are now complete and all of the community Ficus shrubs were treated for the Fig White Fly. A granular systemic insecticide was placed at the base of the Ficus shrub roots and then because most of the shrubs were already infested with the Fig White Fly, all Ficus shrubs were also sprayed with an insecticide. Mr. Valyo informed the Board the Ficus shrubs will be inspected periodically for re-infestation of the shrubs. Mr. Valyo told the Board and homeowners in attendance to check any Ficus shrubs in their yards for the Fig White Fly and treat them as necessary.

 

21798 PHILMONT COURT COMMERCIAL VEHICLE VIOLATION – Mr. Rubin informed the Board that he visited the property with the onsite contract deputy and an authorized tow truck. The tow truck had the commercial van on the truck but the owner of the vehicle came running out of the house to stop the tow. The law states that if the tow truck already has the vehicle in the tow position the owner of the vehicle can pay one-half of the tow company charge and the tow truck driver must release the vehicle. The owner paid $55.00 to the tow truck driver and the vehicle was released to the owner. Mr. Rubin stated he discussed the situation with the owner of the commercial vehicle but does not know if this attempt to tow will correct the problem.

 

22201 COLLINGTON DRIVE DISABLED VEHICLES VIOLATION – Mr. Rubin informed the Board that two unregistered/inoperable vehicles were towed from this property. The vehicles were towed to the Bonnie Towing impound yard. The vehicles have not returned to the driveway of the property. Mr. Rubin authorized Mr. Valyo to have the very dirty driveway at 22201 Collington Drive pressure cleaned and this work has been completed.

 

POOL GATE LOCKS – Mr. Valyo informed the Board he contacted Palm Beach County regarding exiting public pool gates. The Building Inspection Department and the Fire Department both told him there is no code or regulation that prohibits a keyed exit from inside the pool deck. The Board decided not to change the way the pool gate is entered or exited - the same key will remain to be needed to enter and exit. The Board instructed Management to add a small sign to each pool gated to state - "Key Needed To Enter And Exit Pool Gate".

COMCAST BULK RATE CABLE TV CONTRACT -Mr. Valyo stated he furnished a copy of the Comcast Contract to Jose Guttman and Paul Pontrelli to review. Mr. Guttman told the Board he will be attending the next West Boca Community Council meeting where Comcast has been invited to attend and answer questions. Mr. Valyo stated Comcast will be removing some additional channels from the current channel package. Mr. Rubin stated the Board should look at other bulk rate TV options one year prior to the Comcast contract termination.

 

PARKING/COMMERCIAL VEHICLE VIOLATION STICKERS - Mr. Rubin asked the Board if there was any interest in placing violation stickers on vehicles in violation. After discussion, it was decided by the Board to not purchase stickers or begin placing them on vehicles in violation. It was also decided that towing of any vehicles in violation must be decided by the Board, not Management or at the Neighborhood level. Mr. Valyo told the Board two signs from the towing company will have to be installed, one at each entrance on Shorewind Drive.

FINANCIAL – The Board reviewed the Account Balance Report as of December 24, 2008.

 

The Board then reviewed the Delinquency Report as of December 24, 2008. Mr. Valyo included two checks paid by banks after bank foreclosure to pay in full two delinquent. accounts.

 

The Board then reviewed the November 2008 Balance Sheet and Income and Expense Report. Mr. Valyo stated the association is in good financial shape except for the large amount of delinquent assessments and a slight cash-flow problem.

 

OLD BUSINESS – None to discuss.

 

NEW BUSINESS – Mr. Pontrelli told the Board that some homeowners have requested that some of the holidays lights at the entrance palms remain all year long. The Board decided to have each Board Member bring this issue to each Neighborhood Committee.

 

The Board Meeting was adjourned at 7:59 pm.

 

Minutes Approved By:

 

 

 

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Danialle Morris                                                                         Date