Board Members Present:  Ginny DeMattei, Paul Pontrelli, Steve Rubin, Jose Gutman, Vince Knight,

                                    Michael Docks, Dominic Potenzini & Eric Marcus.

 

Board Members Not Present:               None

 

Also Present:             Paul Valyo, Community Management & Construction, Inc.

 

Mr. Rubin opened the November 2, 2009 Board Meeting at 7:00 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES – The October 5, 2009 Board Meeting Minutes were reviewed by the Board.  Mrs. DeMattei asked for a spelling correction to be made. A motion was then made by Mr. Pontrelli to approve the Minutes with one spelling correction. The motion was seconded by Mr. Potenzini and unanimously approved by the Board.

 

SECURITY – Bill Petraglia furnished a security report for the Board. Mr. Petraglia informed the Board it was a fairly quiet month of October with very little problems to report. Mr. Petraglia then read various Deputy Reports from their October patrol shifts. Mr. Petraglia stated there were no apparent problems on Halloween night. Mr. Patraglia informed the Board that a young lady riding a bicycle was killed on Palmetto Park Road near the east Shorewind Drive intersection and asked the Board to again request from the County a traffic signal at this intersection. The Board directed Mr. Valyo to ask the County to perform the proper traffic signal study again for this intersection to see if it warrants a traffic signal and ask if there are any other options besides a traffic signal to slow down traffic.

WEBSITE – Mrs. DeMattei informed the Board there was nothing new to report. 

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board all was quiet and there was nothing to report.

 

BEAUTIFICATION COMMITTEE – Fran Neiman informed the Board there was nothing to report at this time but the Committee was waiting to see if the Capital Improvements funding in the 2010 Estimated Operating Budget will be approved later in the Meeting.

 

WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rubin informed the Board that he was contacted by the President of the WBCC and asked if Boca Winds could donate to the WBCC with assisting in funding their 30-Year Reunion Celebration at the South County Regional Park by placing an advertisement in the Reunion Celebration Program. Mr. Rubin asked if this issue was discussed at a previous Board Meeting and none of the Board Members except Mr. Pontrelli remembered discussing this issue. 

Mr. Rubin suggested paying $500.00 for a full page advertisement in the Program. Mr. Docks remarked that in this bad economy he did not think $500 of Boca Winds homeowners funds should be spent in this way. Mr. Rubin mentioned all the work the WBCC performed in defeating the extensions of University Drive and Riverside Drive bordering the Boca Winds community. Mrs. DeMattei made a motion to support the WBCC with their 30-Year Anniversary Celebration by sponsoring a full-page advertisement in their Celebration Program at a cost of $500.00. The motion was seconded by Mr. Pontrelli and was approved 6 votes to 1 vote with Mr. Docks voting no for the motion.

 

Nick Rongione was not in attendance but was attending a WBCC Meeting. Mr. Pontrelli informed the Board the next WBCC project was going to be the location of the south County Turnpike intersection. This future turnpike intersection will probably be located on Palmetto Park Road and the WBCC will be asking for certain concessions from the state.

 

SOCIAL COMMITTEE - Mr. Petraglia stated the Social Committee has not met yet. The Board asked Mr. Petraglia to schedule a Social Committee Meeting and inform the Board of their recommendations for Town Hall usage.

COMCAST CABLE TV – Mr. Gutman informed the Board there was a meeting at Town Hall and attending were a Boca Winds Committee consisting of Mr. Gutman, Mr. Pontrelli, Mr. Rongione, Mr. Hertz and Mr. Valyo. Shernette Howard was in attendance representing Comcast. Mrs. Howard discussed the Comcast Proposal furnished to Boca Winds and the Committee Members asked questions regarding the Proposal and the existing Bulk Service Agreement. The Proposal included three (3) converters for service for three TV’s in each home in Boca Winds. The Committee Members requested a revised Proposal from Comcast that would be more beneficial to the Boca Winds Members. The revised proposal was just received and was sent to the Committee Members for review by Mr. Valyo. The revised Proposal costs, incentives and eight year term were discussed by the Board. It was noted that Mrs. Howard informed the Committee that Comcast would remove approximately 47 more channels from the existing Bulk Service Contract within the next two years when the analog to digital conversion must be complete.

 

Mr. Rubin asked if the Committee could look into other bulk TV service options, either ATT U-Verse or a Satellite Dish service. Mr. Hertz told the Board that he contacted the Department of Agriculture who currently oversee the cable TV industry and after informing them of the current situation with Comcast it was their recommendation to have Boca Winds contact an attorney to furnish the Association’s position with the Bulk Service Agreement being violated by Comcast by removing channels from the Agreement channel line-up. The attorney should then furnish a notice to Comcast to restore the channels removed giving15 days to respond and 30 days to correct the problem. If Comcast does not respond to the written demand, contact the Department of Agriculture again and they will look into the situation possibly through arbitration with Comcast.

 

 

 

 

2010 ESTIMATED OPERATING BUDGET  - Mr. Rubin informed the Board the Budget Committee had a Budget Meeting on October 19^th and prepared a 2010 Estimated Operating Budget for the Board’s review and approval. The proposed Budget indicated an $8.00 per Unit per quarter increase over the 2009 Budget for all Boca Winds Members. There was Board discussion regarding the Budget and various Budget Line Items. Mr. Rubin stated the Hurricane Reserve Line Item will again not be funded in 2010 but will have approximately $91,000 at the end of 2009. The 2010 Capital Improvement Reserve Line Item was increased from $10,000 to $20,000. The Annual Picnic was proposed to be funded again in 2010 for $8,000. The summer pool security was also included in the Budget for the summer of 2010.

 

MANAGEMENT REPORT – Mr. Valyo told the Board there were 232 violation letters sent to homeowners in October. There were no community problems to report. Summer annuals are all removed and winter annuals will be installed when the weather gets a little cooler. Annual mulching will began the second week of November.

 

Mr. Valyo informed the Board that the Management and Maintenance Contracts for CMC will expire at the end of 2009, December 31^st. He also added that CMC did not increase their Contract costs for 2010 and these costs with no increase were factored into the 2010 Estimated Operating Budget that was just approved by the Board. Mr. Valyo asked the Board for another two year Contract extension for both Management and Maintenance with the second year of both Contracts allowing a 2% increase at the discretion of the Board.  Mr. Pontrelli made a motion a approve a two year Contract extension for the CMC Management and Maintenance of Boca Winds with the same Contract costs in 2010 as they were in 2009 and the 2011Contract  costs to increase 2% at the discretion of the Board. Mr. Potenzini seconded the motion and the motion was unanimously approved by the Board.

 

Mr. Valyo asked the Board if he could replace some of the office furniture in the offices at his expense. The Board did not have a problem with Mr. Valyo removing and disposing some of the old desks and furniture and replacing the furniture with newer furniture at Mr. Valyo’s expense.

 

NEIGHBORHOOD ENTRANCE RE-LANDSCAPING – Mr. Valyo informed the Board that Baybury, Monterey Bay and Carlyle Estates wish to re-landscape their Neighborhood entrances for a total cost of $14,000. The Board would need to approve the three Neighborhood entrances to be performed in one year. Mr. Potenzini made a motion to approve the re-landscaping and related costs for the three Neighborhoods of Baybury, Monterey Bay and Carlyle Estates. Mr. Docks seconded the motion and the motion was unanimously approved.

FINANCIAL – The Board reviewed the Accounts Balance Report as of October 27, 2009. The Board then reviewed the Delinquency Report as of September 30, 2009. Mr. Valyo informed the Board that collections are not good and he does not see any improvement yet. Mr. Docks commented that there are now 48 homes in mortgage foreclosure. The Board then reviewed the September 2009 Balance Sheet and Income and Expense Report. Mr. Valyo informed the Board the Association is under budget through September 2009.

OLD BUSINESS  - Mr. Valyo informed the Board the Annual Picnic flyer and wrist bands were sent out today in the mail.

NEW BUSINESS  –  Mr. Pontrelli thanked all of the Committee Members who volunteered in 2009 for their time and help during the year. Holiday lights were scheduled to be installed on Saturday, November 21^st. Mr. Pontrelli made a motion to approve an allowance of not to exceed $300 for the purchase of new Holiday Lights if needed for installation by volunteers. The motion was seconded by Mrs. DeMattei and unanimously approved. The Board agreed that all Neighborhoods installing Holiday Lights at their entrance should use the clear/white light bulbs.

 

The Board Meeting was adjourned at 8:23 pm.

 

Minutes Approved By:

 

 

__________________________________________          ____________________________

Ginny DeMattei                                                                        Date