Board Members Present:      Ginny DeMattei, Paul Pontrelli, Steve Rubin, Joe Mauro, Vince Knight, Michael Docks, Dominic Potenzini & Fran Neiman

 

Board Members Not Present:          None

 

Also Present:                         Paul Valyo, Community Management & Construction, Inc.

 

Mr. Pontrelli opened the December 7, 2009 Board Meeting at 7:25 pm and welcomed all Board Members and Homeowner Members in attendance.

 

MINUTES – The November 2, 2009 Board Meeting Minutes were reviewed by the Board.  Mr. Docks asked that an error in the Minutes be corrected – change, “The proposed Budget indicated an $8.00 per month increase……,” to, “The proposed Budget indicated an $8.00 per quarter increase……” The Board approved of this correction. A motion was then made by Mr. Potenzini to approve the Minutes with the correction. The motion was seconded by Mr. Docks and unanimously approved by the Board.

 

The November 11, 2009 Special Board Meeting Minutes were reviewed by the Board. Mr. Pontrelli briefly explained the Special Board Meeting called to discuss Comcast Cable TV and the Proposal furnished by Comcast. It was decided at the Special Board Meeting not to accept the Proposal furnished by Comcast and wait for the current Comcast Agreement to expire. Mr. Pontrelli stated that approximately one year prior to the expiration of the current Comcast Agreement a Committee will investigate other bulk rate TV options. The current members of this Committee are Nick Rongione, Allen Hertz, Paul Pontrelli, Vince Knight and Jose Guttman. Mrs. DeMattei made a motion to approve the November 11, 2009 Special Board Meeting Minutes as prepared. The Motion was seconded by Mr. Pontrelli and unanimously approved by the Board.

 

Mr. Pontrelli reminded the Board that all Board Members are volunteers but should act as if they were paid corporate executives and should honor their fiduciary responsibilities required as Board Members.

 

SECURITY – Bill Petraglia furnished a security report for the Board. Mr. Petraglia informed the Board it was a fairly quiet and uneventful month of November with very few problems to report. Mr. Petraglia then read various Deputy Reports from their November patrol shifts.  Mr. Pontrelli informed the Board that he and Mr. Petraglia attend the Sheriff’s Office Liaison meetings and at these meetings it has been reported that Boca Winds is one of the safest communities in West Boca.

 

WEBSITE – Mrs. DeMattei asked the two new Board Members, Fran Neiman and Joe Mauro, to furnish some personal information/bio’s to be placed on the Boca Winds Website. Any other Board Member that wishes to update their bio’s can do so at any time. Mrs. DeMattei will try to get some pictures of Community holiday lights on the Website.

 

BAY WINDS BOARD OF DIRECTORS – Mr. Ristau informed the Board all was quiet and there was nothing to report. Mr. Pontrelli stated that the Boca Winds representatives to the Bay Winds Board must be appointed annually and should be appointed at this Board Meeting prior to the Bay Winds Annual Meeting in January. Mr. Pontrelli stated Mr. Ristau and Mrs. DeMattei are the current representatives on the Bay Winds Board and do an excellent job representing Boca Winds. Mr. Pontrelli asked for nominations for Bays Winds Board Members. Mr. Rubin nominated Mr. Ristau and Mrs.  DeMattei as Boca Winds Representatives for the Bay Winds Board of Directors. Mr. Knight seconded the nominations and the nominations were unanimously approved by the Board.

 

BEAUTIFICATION COMMITTEE – Mrs. Petraglia stated the Committee will meet sometime at the beginning of 2010 to discuss the possibility of removing and replacing the stamped concrete at the Town Hall entrance. The Committee will obtain estimates and furnish these to the Board for review.

 

WEST BOCA COMMUNITY COUNCIL (WBCC) – Mr. Rongione informed the Board the West Boca Celebration/30 Year Anniversary was hampered by rain/bad weather and the WBCC will be rescheduling the Celebration for the end of January.

 

SOCIAL COMMITTEE - Mr. Petraglia stated the Social Committee has not met due to difficulty getting everyone together at the same time. Mr. Mauro stated that his Neighborhood Committee discussed the use of Town Hall for private functions/non Member meetings or gatherings and the Waters Edge Committee thought it was best to leave the use of Town Hall the way it is now without making any changes for outside use. Mr. Petraglia also stated that in his opinion the use of Town Hall should be kept as is with no changes. Mr. Mauro then made a motion to leave the use of Town Hall for residents and their guests use only. Mr. Potenzini seconded the motion and it was unanimously approved by the Board. Mr. Valyo was instructed to remove Social Committee from the Boca Winds agenda in the futures unless and until there are new issues to discuss.

 

MANAGEMENT REPORT – Mr. Valyo told the Board there were 185 violation letters sent to homeowners in November. There were no community problems to report. Winter annuals are all installed except for Baybury and Regency Place. Mulching is approximately 80% complete.

 

Mr. Mauro asked Mr. Valyo if the Fig White Fly is still a problem in the Community and do the Ficus shrubs have to be continually treated. Mr. Valyo responded the Ficus shrubs were recently inspected for White Fly and there were no signs of the White fly but they will most likely reappear again and the Ficus shrubs will have to be treated again. Mr. Valyo stated the White Fly have infested Ficus shrubs in a nearby community, Palmetto Pines and could spread to Boca Winds again soon so the Ficus shrubs must be monitored regularly and treated as necessary.

 

22122 CANDLE COURT- Mr. Valyo included pictures of the house at 22122 Candle Court in the Board agenda package and explained the Owner refuses to clean the mold and mildew from the house and the house needs to be painted. Fines have been levied in the amount of $700. Mr. Valyo asked permission to take this maintenance violation to the Association attorney. The attorney would send a demand letter to clean and paint the house and would fine the Owner an additional $300 to the maximum $1,000 for the maintenance violation. If this action does not get the Owner to perform the required maintenance then the attorney would send a pre-suit mediation demand letter. There was Board discussion regarding what to do with this issue. Mr. Rubin suggested having the Association clean and paint the house. Mr. Docks made a motion to send this problem to the attorney to send a demand letter and fine the additional $300 and also have the attorney send the pre-suit mediation demand letter if the first letter does not work in getting the Owner to comply. Mr. Rubin seconded the motion and the motion was unanimously approved by the Board.

22186 CLOCK TOWER WAY - Mr. Valyo informed the Board that the property owner has refused to clean a very dirty asphalt shingle roof but just recently has informed management they will be replacing the asphalt roof shingles with new shingles. Mr. Valyo suggested postponing any further action against the property Owner at this time and wait to see if the asphalt shingles are replaced. The Board agreed.

 

OLD BUSINESS  - Mr. Valyo informed the Board that the County agreed to perform another traffic signal study for the Palmetto Park Road and Shorewind Drive/Boca Falls Drive intersection. There was no other new business to discuss.

 

NEW BUSINESS – Mrs. Neiman asked about the future of the Annual Picnic.

 

Mr. Docks stated there was $8,000 budgeted for the Annual Picnic in 2010.  Mr. Docks has five recommendations for the 2010 Annual Picnic. #1 - Due to the problem of homeowners taking unlimited amounts of food and having the food run out early in the Picnic, the Board should serve the food to the homeowners. #2 - Because approximately 100-125 non-homeowners attended the Picnic, continue to require wrist bands to gain entry. #3 - Have the food pre-cooked by the Picnic vendor. #4 - The Picnic vendor should have a reserve of food and drink available at the picnic in case the food and drink have all been consumed. #5 - There should be no tables and chairs inside Town Hall because there are not sufficient tables and chairs to handle the volume of people attending and attempting to use the tables and chairs.

 

Mr. Rubin spoke in length about the Annual Picnic and the problems encountered with the Picnic this year. Mr. Rubin stated most everything went well with the Picnic this year except for the food running out at approximately 2:00 pm. The two problems with this year's Picnic were the large amount of people attending and the lack of food servers. Mr. Rubin stated that this year's Annual Picnic will be the last one he organizes unless the budget is increased by at least $2,000 to allow the vendor to supply more food and drinks for the large amount of people attending the picnic. The food was based on 450 persons attending and approximately 700 people attended the Picnic. Mr. Rubin stated the vendor ran out of food and the vendor spent $780 purchasing additional food and drinks and would like to be reimbursed for the $780.  

Mr. Rubin made a motion to reimburse the picnic vendor up to $500 for additional food and drinks purchased for the Annual Picnic. The motion was seconded but no vote was taken. The Board agreed that a receipt would be required prior to reimbursing the Picnic vendor and will reimburse up to $780 if receipts are furnished.

 

Mr. Mauro made a motion to reimburse the Picnic vendor up to $780 for additional food and drink furnished for the Annual Picnic only if the vendor could furnish proper receipts for the purchase from the food supplier. The motion was seconded by Mr. Docks and the motion was approved with Mrs. Neiman, Mr. Potenzini and Mr. Pontrelli  not in favor.  It was agreedthe additional funds required will be coded to the Annual Picnic Expense Line Item.

 

Mrs. Neiman thanked Mr. Rubin for organizing the picnic this year and for all previous years but the Baybury Neighborhood Committee voted not to have the Picnic next year in 2010. Mr. Potenzini and Mr. Mauro also stated their Neighborhood Committees were not in favor of having the Picnic in 2010. It was suggested having Neighborhood Block Parties or have homeowners pay for the Annual Picnic costs instead of funding the expense through assessments.  It was agreed that the 2010 Annual Picnic, whether to have the picnic or fund additional money, will be discussed in 2010 and not decided at this Board Meeting.

 

A Boca Winds homeowner spoke on behalf of the Community Emergency Response Team (C.E.R.T.) and asked for volunteers from the Boca Winds Community. C.E.R.T. performs search and rescue after emergencies such as hurricanes. C.E.R.T. is funded by the County through Fire and Rescue funds coming from tax dollars and FEMA. C.E.R.T. is currently looking for a place to train community homeowners in CPR. Mr. Mauro made a motion to allow C.E.R.T. to use Town Hall at no fee for the use of training Boca Winds homeowners in C.E.R.T. procedures and CPR. There was no second to this motion. Ms. DeMattei volunteered to contact the C.E.R.T. representative to get more information and to report back to the Board.

 

Mr. Pontrelli asked that Mr. Valyo prepare the Board Meeting Agenda the Monday prior to the Board Meeting so it can be posted on the Website several days prior to the Board Meeting date.

 

FINANCIAL – The Board reviewed the Accounts Balance Report as of December 2, 2009. The Board then reviewed the Delinquency Report as of November 30, 2009. Mr. Valyo informed the Board that collections are not good and he does not see any improvement yet.  Mr. Valyo informed the Board that he will furnish the Board with names of delinquent Owners that are not in mortgage foreclosure for possible Association foreclosure. The Board then reviewed the October 2009 Balance Sheet and Income and Expense Report. Mr. Valyo informed the Board the Association is under budget through October 2009.

The Board Meeting was adjourned at 8:52 pm.

 

Minutes Approved By:

 

 

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Ginny DeMattei                                                                        Date